--- title: "Open Space Management" ocid: "ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BISHOPSTOKE PARISH COUNCIL" published: "2021-10-05" --- # Open Space Management Buyer: BISHOPSTOKE PARISH COUNCIL Current stage: Tender OCID: ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771.json) ## Summary The Bishopstoke Parish Council is seeking tenders for the "Open Space Management" contract aimed at maintaining public open spaces, including play areas, allotments, and the Cemetery, located in Bishopstoke, UK. This procurement process is currently in the Tender stage, with submissions due by 8 December 2021. The contract has an estimated total value of £40,000 and is set to commence on 1 April 2022, concluding on 31 March 2025. The tender follows an open procurement method, specifically an open procedure below the threshold. This opportunity is ideal for businesses specialising in grounds maintenance services, particularly small and medium enterprises (SMEs) that can handle both routine maintenance and one-off jobs. Companies that can demonstrate relevant experience, possess necessary certifications and insurance, and have the capacity to manage potential additions to the contract will be particularly well-suited to compete. The contract also encourages bidders to provide detailed cost-breakdowns and references, creating an opportunity for established services to showcase their expertise while contributing to community well-being. ## Notice The contract is to maintain Bishopstoke Parish Council's open spaces, including play areas, the Cemetery, allotments and general open space. During the course of the contract, there will be additions to the contract that the Council will expect the winning company to also maintain. From time to time there may be specific, one-off jobs, such as clearing small fallen trees in the Cemetery, and it is anticipated that those would also be undertaken by the winning company and charged individually as they are completed at the same rates as those that form the initial contract. Details of the areas to be included in the contract, and the required work for each area, are supplied in the following pages. A breakdown of costs is required, including: cost per grass cutting visit at each site; hourly rate for leaf clearance; cost per weedkilling visit at each site and cost per litter picking visit at each site. Associated costs such as disposal of grass, leaves or litter should also be provided. It should be noted that all areas covered by the contract receive significant use by residents, in particular, children and the elderly. Procedures for ensuring their safety, as well as that of employees, during any work carried out for the Council are essential. List of items to be provided by applicants * A letter introducing the company. * Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. * A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. * Copies of all relevant and necessary licences and certificates. * Copies of all necessary insurance documents, including the value of Public Liability insurance held. * Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. * A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. * Company details - including but not limited to how long the company has been in operation. * Account details. * Examples of current and previous work, including contact details for at least two references to be taken up. * An indication of willingness to take on the potential additions to the contract. * Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. * Any further information the company feels would be relevant to the bid. A full specification is available on the Council website or by contacting the clerk. Applicants should send their bids to the Council office or by email to the Clerk. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c99cbd01-375d-4aa1-9ecf-fdaf553b9969 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Oct 2021 | | Submission deadline | 8 Dec 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2022 - 31 Mar 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £40,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BISHOPSTOKE PARISH COUNCIL | | Locality | BISHOPSTOKE | | Post town | Southampton | | Postcode | SO50 6LQ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ35 South Hampshire | | Local authority | Eastleigh | | Electoral ward | Bishopstoke | | Westminster constituency | Eastleigh | | Delivery location | Not specified | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 77314000 - Grounds maintenance services ## Release History - 5 Oct 2021 at 10:56 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c99cbd01-375d-4aa1-9ecf-fdaf553b9969 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/c99cbd01-375d-4aa1-9ecf-fdaf553b9969 5th October 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5f3af721-6293-4e0a-b4cc-0435b14e2bac A specification of the work to be undertaken and details required from the bidder ## Notice URLs - http://www.bishopstokepc.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771.json.