--- title: "Local Exhaust Ventilation (LEV) System Maintenance" ocid: "ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE UNIVERSITY OF BIRMINGHAM" published: "2022-02-21" --- # Local Exhaust Ventilation (LEV) System Maintenance Buyer: THE UNIVERSITY OF BIRMINGHAM Current stage: Tender OCID: ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5.json) ## Summary The University of Birmingham is seeking competitive tenders for a long-term contract regarding the maintenance of Local Exhaust Ventilation (LEV) systems. The tender, titled "Local Exhaust Ventilation (LEV) System Maintenance," is classified under services, specifically focusing on repair and maintenance services. This open procurement process is currently in the tender stage, with submissions due by 21 March 2022. The contract is valued at £720,000 and will commence on 30 April 2022, lasting until 29 April 2025. The service location is in Edgbaston, Birmingham, with the postal code B15 2TT. This contract presents significant opportunities for businesses specialising in HVAC systems, facility management, and maintenance services. Companies with expertise in handling complex ventilation systems, as well as those capable of conducting regular maintenance inspections and providing detailed reporting, would be well-suited to compete. Additionally, businesses that can scale operations to accommodate the anticipated growth, such as the upcoming construction phase of the Molecular Sciences building which may require extensive LEV system maintenance, could find this tender particularly advantageous for future contract expansion. ## Notice The University of Birmingham (referred to as the "Employer" for the purposes of consistency) wishes to enter into a long-term contract (the "Contract") for the provision of Local Exhaust Ventilation (LEV) System Maintenance which will ensure that its LEV systems are maintained and repaired to the highest quality standards. Accordingly, the Employer is seeking competitive Tenders from suitably qualified contractors in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a single Contractor. Exclusions The Contract will not include the following: - * The Thorough Examination and Testing of any LEV Systems. This inspection service is sourced via an independent supplier procured through a separate contract. Inclusions The contract will include the following: - * Maintenance inspections of circa. 105 Supply Air Handling Units (sAHUs) including the replacement of filters, drive belts and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 240 Constant Air Volume (CAV) Ducted Fume Cupboards (DFC) and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 50 Variable Air Volume (VAV) DFCs and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 145 Extraction Fans (EF) including the replacement of associated drive belts. * Maintenance inspections of 6 Strobic EFs. * Maintenance inspections of circa. 135 non-fume cupboard LEV Systems, ranging from desk top solder fume extracts to complex, high volume, multi hood systems. * Producing of reports detailing all actions performed and any comments or recommendations made during each Maintenance Visit, for each piece of equipment, and uploading of the report to the UoBs Prime Database. * Re-labelling of sAHUs, FCs and EFs as one FC System. * Communicating with UoBs BEMS Team prior to, during and post maintenance inspection works. Potential Additional Value The UoB is currently in the construction phase of Molecular Sciences - Building 1490. This building will house circa. 173 VAV DFCs, 232 non-fume cupboard LEVs and 16 Extract fans. It should be noted that this building may require LEV System Maintenance within the duration of this contract. It is possible that this addition could double the value of this contract going forward. The Price for the provision of the Contract shall be as set out as in Appendix 2 (Building, asset and contract maintenance costs spreadsheet). In addition to this a Schedule of Rates as set out in Schedule 3 must be completed. These 2 documents will form part of the Contract between the Parties. The premises which are included in the overall scope of the Contract comprises those listed in Appendix 2 (Building, asset and contract maintenance costs spreadsheet). Subject to the provisions of the Framework Agreements, the University will initially put in place an Additional information: All correspondence should go via the University's In-Tend website. Your tender documents and information must be submitted via In-Tend by the date and time specified; www.in-tendhost.co.uk/universityofbirmingham/aspx/Home Scoring to assess the tenderers information is "pre-loaded" onto the In-Tend system. Therefore, you must make sure you complete all elements. Key information for this tender is published on In-tend This notice has also been published on Find a Tender service. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1356ca6e-0ad5-4ea1-be3e-4442c13b51ef | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Feb 2022 | | Submission deadline | 21 Mar 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 29 Apr 2022 - 29 Apr 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £720,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF BIRMINGHAM | | Locality | EDGBASTON | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | Not specified | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 50 - Repair and maintenance services ### Codes - 39141500 - Fume cupboards - 50000000 - Repair and maintenance services ## Release History - 21 Feb 2022 at 15:17 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1356ca6e-0ad5-4ea1-be3e-4442c13b51ef - 18 Feb 2022 at 12:48 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1356ca6e-0ad5-4ea1-be3e-4442c13b51ef ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1356ca6e-0ad5-4ea1-be3e-4442c13b51ef 21st February 2022 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5.json.