--- title: "Framework for the Provision of Multifunctional Devices" ocid: "ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HEART ACADEMIES TRUST" published: "2025-04-02" --- # Framework for the Provision of Multifunctional Devices Buyer: HEART ACADEMIES TRUST Current stage: Tender OCID: ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e.json) ## Summary The HEART Academies Trust is initiating a tender process for a framework agreement for the provision of multifunctional devices (MFDs). This procurement falls under the industry categories of printers and plotters, and printing machinery, with delivery locations spread across the United Kingdom, British Overseas Territories, Channel Islands, Isle of Man, Europe, and worldwide. The contract aims to appoint a single supplier to provide new and refurbished MFDs, including their supply, installation, maintenance, and repairs. Furthermore, digital transformation solutions such as cloud print management services and automated invoice processing must be provided. This open procedure tender was published on 2nd April 2025, with a closing date for submissions on 28th April 2025, and the contract period commencing on 23rd May 2025, ending on 22nd May 2029. This procurement offers extensive business growth opportunities for suppliers capable of delivering high-quality and sustainable MFD solutions. Companies specialising in digital transformation services, print management systems, and providing consumables will find this tender particularly relevant. Businesses of various sizes, especially those within the education and public sector domains, can benefit from this framework by gaining access to advanced multifunctional devices and accompanying digital solutions. The evaluation criteria prioritise quality at 50%, commercial aspects at 30%, and social value at 20%, making it suitable for suppliers who can align their offerings with these key areas. ## Notice HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices. The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Additional information: HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices. The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Evaluation Weighting: Commercial: 30.0% Quality: 50.0% Social: 20.0% ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/156b349c-ca34-43d5-b73b-afad4bb102b1 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Apr 2025 | | Submission deadline | 28 Apr 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 22 May 2025 - 22 May 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £139,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HEART ACADEMIES TRUST | | Locality | BEDFORD | | Post town | Milton Keynes | | Postcode | MK41 7PZ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH24 Bedford | | Local authority | Bedford | | Electoral ward | De Parys | | Westminster constituency | Bedford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 42 - Industrial machinery ### Codes - 30232100 - Printers and plotters - 42991200 - Printing machinery ## Release History - 2 Apr 2025 at 16:37 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/156b349c-ca34-43d5-b73b-afad4bb102b1 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/156b349c-ca34-43d5-b73b-afad4bb102b1 2nd April 2025 - Opportunity notice on Contracts Finder - https://cimple.uk/detail/468731 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e.json.