---
title: "Record Copying Equipment Maintenance"
ocid: "ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2025-03-28"
---

# Record Copying Equipment Maintenance

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10.json)

## Summary

The National Archives has completed the procurement process for the maintenance of its record copying equipment. The contract was awarded through an open procedure, aimed at maintaining imaging equipment, and falls under the industry categories of office and computing machinery, electrical machinery, and maintenance services. This contract, identified as TNA609, is located in Richmond, England (postcode TW9 4DU). The tender was published on 14 February 2024, with the procurement stage now at the award update. The contract period is from 1 April 2024 to 31 March 2026, and the awarded contractor is J&J Negus Ltd T/A Genus, a small to medium enterprise (SME) based in Nuneaton, Warwickshire.

This tender offers significant opportunities for businesses in the maintenance and repair services sector, particularly those specialising in imaging and office equipment. SMEs are particularly well-suited to compete, as the procurement process was explicitly open to them. Winning this contract can lead to substantial business growth through ongoing service provision to a prestigious institution such as The National Archives. Furthermore, it provides a solid case study and reference for future opportunities in public sector maintenance contracts. The maintenance of such specialised equipment not only elevates the service provider’s portfolio but also opens the door to further collaborations with government entities.

## Notice

The National Archives is seeking to appoint a maintenance contractor for some of its imaging equipment.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/72138ccd-94c8-488a-98ed-73b910112870 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2025 |
| Submission deadline | 15 Mar 2024 |
| Future notice date | Not specified |
| Award date | 21 Mar 2024 |
| Contract period | 31 Mar 2024 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £50,735 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | J&J NEGUS LTD T/A GENUS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 50 - Repair and maintenance services

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 50000000 - Repair and maintenance services

## Release History

- 28 Mar 2025 at 16:28 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/72138ccd-94c8-488a-98ed-73b910112870
- 3 Apr 2024 at 09:49 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/72138ccd-94c8-488a-98ed-73b910112870

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/72138ccd-94c8-488a-98ed-73b910112870
  28th March 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c54e879b-6e28-4627-8a50-f2e46cda4479

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bdb8c922-38b4-4075-9327-044b8a713a10.json.