---
title: "GB-Carlisle: CCHA Electronic Document Management Solution"
ocid: "ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "CASTLES & COASTS HOUSING ASSOCIATION"
published: "2019-09-17"
---

# GB-Carlisle: CCHA Electronic Document Management Solution

Buyer: CASTLES & COASTS HOUSING ASSOCIATION  
Current stage: Tender  
OCID: ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c

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## Summary

The Castles & Coasts Housing Association is currently seeking proposals for the "CCHA Electronic Document Management Solution" project. This procurement, categorised under software packages and information systems, is based in Carlisle, UK, and is at the active tender stage. The open procurement method allows a broad range of participants to submit bids, with a tender period set to close on 17 October 2019. The estimated contract value is £500,000, with a minimum contract value of £100,000. The contract is expected to commence on 10 December 2019 and run until 15 December 2023.

This tender provides an excellent opportunity for small and medium enterprises (SMEs) that specialise in electronic document management solutions or similar software systems. Companies proficient in developing or integrating EDM systems, particularly those familiar with Office 365 SharePoint or Teams, may find a competitive advantage. The replacement of a long-standing system presents potential growth avenues for businesses looking to establish or expand their presence in the public sector technology market.

## Notice

CCHA are looking to replace their current electronic document management system which is OPENText Alchemy Document Management System. It is supplied by ProcessFlows. The system has been in use for nine years and contains all key company documentation. In addition, it contains legacy documentation from Derwent & Solway Housing Association (D&S) who merged with Two Castles Housing and formed CCHA in 2017. The replacement solution can either be a specialist EDM solution or could be built on Office 365 SharePoint / Teams, which CCHA is already licensed for. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.NOTE: This is not an OJEU tender.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/59f08306-ebc1-4d68-9260-87e2e846824d |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Sep 2019 |
| Submission deadline | 17 Oct 2019 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 10 Dec 2019 - 15 Dec 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CASTLES & COASTS HOUSING ASSOCIATION |
| Locality | CARLISLE |
| Post town | Carlisle |
| Postcode | CA3 8TT |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD1 Cumbria |
| ITL 3 | TLD13 Cumberland |
| Local authority | Cumberland |
| Electoral ward | Castle |
| Westminster constituency | Carlisle |
| Delivery location | TLD North West (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 17 Sep 2019 at 13:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/59f08306-ebc1-4d68-9260-87e2e846824d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/59f08306-ebc1-4d68-9260-87e2e846824d
  17th September 2019 - Opportunity notice on Contracts Finder
- https://www.delta-esourcing.com/tenders/UK-GB-Carlisle:-CCHA-Electronic-Document-Management-Solution/3S77266234
  Please follow this link to view the notice.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-be2dad3a-ec17-4c2a-b0d9-37b73a27f34c.json.