---
title: "Committee Management System ITT"
ocid: "ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BURNLEY BOROUGH COUNCIL"
published: "2017-11-23"
---

# Committee Management System ITT

Buyer: BURNLEY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b

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## Summary

BURNLEY BOROUGH COUNCIL is seeking to modernise its Committee Management System through an open tender process, titled "Committee Management System ITT". The procurement is classified under the software package and information systems category and targets the North West region of the United Kingdom. The tender period concluded on 5th July 2016, with a contract period spanning from 15th August 2016 to 14th August 2023. The total estimated contract value is £10,000. This initiative aims to enhance the efficiency and transparency of the Council’s decision-making process, utilising a software solution capable of integrating with existing Microsoft Office products and supporting a paperless environment.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in software development and information systems. Businesses that are adept in creating user-friendly applications that facilitate document management and meeting scheduling would be particularly well-suited to compete for this contract. The emphasis on creating a flexible, accessible solution encourages innovation among bidders, especially those focusing on technologies that promote transparency and streamline bureaucratic processes for public sector clients.

## Notice

The administration and control of the Council's democratic framework and decision making process is currently reliant upon manual processes. The Council recognises the need to modernise existing arrangements to enable more effective and efficient ways of working that will also bring further transparency to a more accessible Council decision making process. The Council is therefore looking for a software solution that will enable it to achieve this. The functionality provided must be able to incorporate democratic processes, streamline them and be flexible to respond to any and all future changes, either required by the Council or through changes in legislation with regards to the democratic decision making process. The software solution will be required to have appropriate database administration routines, system security and back up/ recovery procedures. The software solution will be required, as a minimum, to run in a Windows 7 environment and be able to integrate with Microsoft Office products including SharePoint. The Council is committed to working towards a paperless environment and to using technology to facilitate such improvements. The proposed solution must be able to support the use of tablets and enable the downloading/ viewing of agenda's and reports etc. via an app. The main requirement is to provide an effective and efficient alternative to the current processes for collating and publishing Council reports, scheduling and managing meetings and publishing subsequent minutes and actions/ decisions. This information should also be made more readily accessible to users and be available 24 hours a day 365 days a year. As a minimum the solution must provide; * Provision for the creation, circulation and version control of draft documents and all associated items in the preparation of meeting agenda, reports and minutes by assigned Officers. Taking said information to a signed off (final) state ready for publication. * Collation and web based publishing of (final) meeting agendas, reports, minutes and supporting documentation that can be accessed via a tablet device. NB the provision of tablet devices etc. is outside the scope of this tender * The ability to produce and edit a meeting diary (calendar) for all public, formal, internal and outside body meetings and training events. With email notifications of invitations and deadlines; and an internal and external subscription facility * Facility to record, notify and publish the notice of key decisions and private meetings, urgent key decisions, delegated decisions and individual Executive member decisions * Facility to record and publish member declarations and Register of Interests, attendance at meetings, Councillors information and the Council's political make up * A comprehensive and searchable database of meeting agenda, reports, minutes, decisions and the ability to seamlessly access legacy documents and information Additional information: Please note that the lowest value figure relates to an estimate of annual cost.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fe68052e-b01f-44de-9c53-733a56b8d83f |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Nov 2017 |
| Submission deadline | 5 Jul 2016 |
| Future notice date | Not specified |
| Award date | 25 Sep 2016 |
| Contract period | 2 Oct 2016 - 21 Sep 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £10,000 |
| Lots value | Not specified |
| Awards value | £103,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BURNLEY BOROUGH COUNCIL |
| Locality | BURNLEY |
| Post town | Blackburn |
| Postcode | BB11 9SA |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD46 East Lancashire |
| Local authority | Burnley |
| Electoral ward | Daneshouse with Stoneyholme |
| Westminster constituency | Burnley |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MODERN MINDSET |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 23 Nov 2017 at 14:45 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/fe68052e-b01f-44de-9c53-733a56b8d83f
- 23 Nov 2017 at 14:32 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12fdb70e-d6cf-4fe8-a0d8-9bf950d98519
- 18 Nov 2016 at 20:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12fdb70e-d6cf-4fe8-a0d8-9bf950d98519

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/fe68052e-b01f-44de-9c53-733a56b8d83f
  23rd November 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/12fdb70e-d6cf-4fe8-a0d8-9bf950d98519
  23rd November 2017 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/af517f1c-09df-46d4-8684-b81adc00267d
  ITT Document
- http://www.burnley.gov.uk/about-council/doing-business-burnley-council/current-opportunities
  Further details
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/66bf316b-9009-4650-a877-dbd780f0b6e4
  ITT Document
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/72897853-efa8-444b-8b70-12117c120632
  ITT Document

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b.json.