---
title: "Electoral Management System"
ocid: "ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE ROYAL BOROUGH OF KINGSTON UPON THAMES"
published: "2024-03-20"
---

# Electoral Management System

Buyer: THE ROYAL BOROUGH OF KINGSTON UPON THAMES  
Current stage: Award  
OCID: ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1.json)

## Summary

The Royal Borough of Kingston upon Thames is seeking an Electoral Management System through an open procurement process. The contract has a value of £160,000 and a tender period ending on 14th August 2023. The contract will run from 1st December 2024 to 30th November 2026. The buying organisation is located in Kingston upon Thames, United Kingdom, and operates in the goods procurement category.

This tender by The Royal Borough of Kingston upon Thames presents an opportunity for businesses in the software package and information systems industry to compete for a contract valued at £160,000. Companies specialising in modern electoral management systems are well-suited to bid for this tender. The contract duration of up to 4 years, including extensions, offers stability and growth potential for the winning supplier.

## Notice

The Royal Borough of Kingston upon Thames requires a modern electoral management system that will keep pace with the increasing demands made upon it to deliver improved service and reduce registration and electoral costs in line with the latest electoral registration and election legislation and have regard to Electoral Commission guidance. The proposed duration of the contract will be an initial term of 2 (two) years with the option to extend the contract for up to a maximum of 2 years (1 year plus 1 year). The procurement documents are available for unrestricted and full direct access, free of charge, at https://procontract.due-north.com

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ef2f782e-861a-4647-80e7-a4e00964a905 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Mar 2024 |
| Submission deadline | 14 Aug 2023 |
| Future notice date | Not specified |
| Award date | 25 Jan 2024 |
| Contract period | 1 Feb 2025 - 31 Jan 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £160,000 |
| Lots value | Not specified |
| Awards value | £120,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ROYAL BOROUGH OF KINGSTON UPON THAMES |
| Locality | KINGSTON UPON THAMES |
| Post town | Kingston upon Thames |
| Postcode | KT1 1EU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Kingston upon Thames |
| Electoral ward | Kingston Town |
| Westminster constituency | Kingston and Surbiton |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Mar 2024 at 12:10 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ef2f782e-861a-4647-80e7-a4e00964a905
- 11 Jul 2023 at 10:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/639b2017-7f01-4259-b4c2-a0a61fc9cd88

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/ef2f782e-861a-4647-80e7-a4e00964a905
  20th March 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/639b2017-7f01-4259-b4c2-a0a61fc9cd88
  11th July 2023 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.kingston.gov.uk
- https://procontract.due-north.com

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-be9134a0-a908-4e27-9834-f15b33e1d3a1.json.