---
title: "Meeting Room and Desk Booking Software"
ocid: "ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "EDUCATION AUTHORITY"
published: "2024-09-26"
---

# Meeting Room and Desk Booking Software

Buyer: EDUCATION AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258.json)

## Summary

The Education Authority has successfully completed a procurement process for a "Meeting Room and Desk Booking Software" under the ICT-22-013 tender. The project, categorised under "Software package and information systems" with CPV code 48000000, was realised through a selective procurement method specifically as a call-off from the G-Cloud 12 Framework Agreement (RM1557.12). The awarded contract, worth £194,558, began on 15th November 2022 and will run for a period of 24 months, with potential extensions of up to two additional 12-month periods each. This service will manage the booking of resources including meeting rooms, desks, and car parking across the Education Authority's corporate estate in Northern Ireland.

This tender presents significant opportunities for growth within the business software sector, particularly for software companies specialising in resource management and SaaS solutions. Small and medium-sized enterprises (SMEs) keen on establishing or expanding their foothold in the public sector through technological solutions are well-positioned to compete in similar future tenders. The procurement method, leveraging a framework agreement, reduces barriers for suitable SMEs, allowing them to demonstrate their capabilities through a streamlined, selective process. Businesses offering innovative solutions for booking and resource management, particularly those with a focus on meeting the dynamic needs of large public organisations, could find substantial growth prospects in such contracts.

## Notice

Software as a service system used to manage the booking of resources including meeting rooms, desks, car parking and other resources across the Education Authority Corporate estate as required. Additional information: Awarded via G-Cloud 12 Framework Agreement (RM1557.12). This Call-Off Contract Starts on 15th November 2022 and is valid for 24 Months. This Call-off Contract can be extended by the Buyer for 2 period(s) of up to 12 months each.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8596893a-5d78-40af-b7e1-e56c1c2477a6 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Sep 2024 |
| Submission deadline | 15 Oct 2022 |
| Future notice date | Not specified |
| Award date | 14 Nov 2022 |
| Contract period | 15 Nov 2022 - 14 Nov 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £194,558 |
| Lots value | Not specified |
| Awards value | £194,558 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EDUCATION AUTHORITY |
| Locality | BALLYMENA |
| Post town | Northern Ireland |
| Postcode | BT43 5EY |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN0F Mid and East Antrim |
| Local authority | Mid and East Antrim |
| Electoral ward | Castle Demesne |
| Westminster constituency | North Antrim |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MATRIX BOOKING |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 26 Sep 2024 at 09:51 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8596893a-5d78-40af-b7e1-e56c1c2477a6
- 26 Sep 2024 at 09:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8596893a-5d78-40af-b7e1-e56c1c2477a6

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8596893a-5d78-40af-b7e1-e56c1c2477a6
  26th September 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bf965f5a-12ce-4c59-85eb-e5e0dda9a258.json.