--- title: "GB-London: Removal and storage of photographic and book collections" ocid: "ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE COURTAULD INSTITUTE OF ART" published: "2024-10-10" --- # GB-London: Removal and storage of photographic and book collections Buyer: THE COURTAULD INSTITUTE OF ART Current stage: Tender OCID: ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338.json) ## Summary The Courtauld Institute of Art is seeking proposals for the removal and storage of a range of photographic and book collections from their location at Somerset House, Strand, London WC2R 0RN. The contract, classified under CPV code 63120000 for storage and warehousing services, is set for an open procedure procurement method, with the tender period ending on 1st November 2024. The contract period will start on 3rd February 2025 and conclude on 1st February 2028. Proposals are invited to store these collections off-site for 3-5 years to facilitate Phase II of the Courtauld Connects project, which will begin in 2026. SMEs are encouraged to apply, and the minimum contract value is £50,000, with an estimated highest value of £100,000. This tender offers significant opportunities for businesses specialising in storage and warehousing services, particularly those with experience in handling archival and delicate materials. Small and medium-sized enterprises (SMEs) stand to benefit from this contract, providing a stable income stream over several years. Companies with previous experience in managing large-scale storage operations and maintaining high standards of environmental control for artefacts and documents will be well-suited to compete. The project not only offers financial prospects but also the prestige of collaborating with a renowned institution like The Courtauld Institute of Art. ## Notice This Invitation to Tender invites proposals for a supplier or suppliers to remove a number of photographic and book collections from The Courtauld Institute of Art, Somerset House, Strand, London WC2R 0RN and store these for a period of 3-5 years. Following the successful completion of capital works as part of Courtauld Connects Phase I in 2021, The Courtauld is preparing for the second phase of works (Phase II), which are anticipated to begin in 2026. In order to prepare for this, The Courtauld's photographic collections, and some book collections need to be removed from Somerset House and sent to off-site storage. Working to the current timescales, the collections need to be removed from Somerset House in 2025 and stored off-site for a period of 3-5 years. Some of the photographic collections, and book collections will then be returned to the new library within The Courtauld at Somerset House, although others, including photographic collections which have been digitised, will remain in storage for an indefinite period. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/14cc6634-6c73-4b27-bff6-ad8f5f4655b8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Oct 2024 | | Submission deadline | 1 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 3 Feb 2025 - 1 Feb 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE COURTAULD INSTITUTE OF ART | | Locality | LONDON | | Post town | Central London | | Postcode | WC2R 0RN | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI London | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63120000 - Storage and warehousing services - 63121000 - Storage and retrieval services - 63121100 - Storage services ## Release History - 10 Oct 2024 at 13:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/14cc6634-6c73-4b27-bff6-ad8f5f4655b8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/14cc6634-6c73-4b27-bff6-ad8f5f4655b8 10th October 2024 - Opportunity notice on Contracts Finder - https://www.delta-esourcing.com/tenders/UK-GB-London:-Removal-and-storage-of-photographic-and-book-collections/5RASFXET52 Please follow this link to view the notice. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c0eb1328-71fd-4c57-9bda-5245e6077338.json.