--- title: "Refurbishment of Radiotherapy Room and Replacement of Linear Accelerators" ocid: "ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST" published: "2017-07-10" --- # Refurbishment of Radiotherapy Room and Replacement of Linear Accelerators Buyer: UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST Current stage: Tender OCID: ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b.json) ## Summary The procurement process involves University Hospitals Birmingham NHS Foundation Trust, which is seeking tenders for the project titled "Refurbishment of Radiotherapy Room and Replacement of Linear Accelerators." This project falls under the construction industry category and is located in Birmingham, West Midlands, United Kingdom. The tender is currently in the active stage, with a submission deadline set for 4th August 2017. The contract period is anticipated to commence on 25th September 2017 and run until 31st March 2019. This tender presents a significant opportunity for construction firms specialising in medical facility refurbishment and installation of complex medical equipment. Companies with experience in high-precision construction and a robust understanding of healthcare project requirements will be well-positioned to compete. The project necessitates a contractor capable of collaborating closely with specialists and ensuring compliance with stringent safety and operational standards, thereby allowing businesses in this niche to expand their portfolios and enhance their expertise in the healthcare sector. ## Notice This project entails refurbishment of two radiotherapy treatment rooms to house replacement linear accelerators used for imaging and subsequent delivery of advanced radiotherapy treatment to cancer patients at University Hospital Birmingham, along with the associated control areas from where the machines are controlled. The linear accelerators have been selected to mirror those already installed to provide a uniform advanced technology base. As the overall timetable for installation and commissioning of the linear accelerators is a long process from decommissioning, refurbishment, installation and Physics commissioning, it is essential that the refurbishment works run to schedule in order to limit the impact of reduced treatment capacity on cancer waiting targets. High quality of refurbishment is required to meet Trust and end user requirements for clinical areas providing a welcoming and reassuring treatment area and to meet additional requirements for radiation safety. The enabling work needs to meet the manufacturer installation requirements to ensure seamless and timely installation of the very expensive and complex specialist medical equipment designed to operate at extremely close tolerances, and to treat patients for 10 years. The works consist of the replacement of a Linear Accelerator in Bunkers 1 and 10 within the Radiotherapy Department of the QE Hospital. Within these works the Bunker and Control Rooms will be fully refurbished replacing all finishes and fixtures and fittings as well as amending or replacing the existing services within the Bunkers and within the plantrooms where necessary. The existing Linear Accelerator in each Bunker will be removed by a specialist remover who will dispose of the machine and its components parts in a safe manner, within the main contract works. Within the concrete floors are support frames and ducts which will require removal/modification to allow the new support frames and services ducts to be installed. The "enabling" works by the Main Contractor need to be carried out by an experienced and knowledgably Contractor who can closely liaise with the specialist Linear Accelerator installer Elekta. The Main Contractor also needs to have knowledge of these specialist installations and be capable of installing the works to the close tolerances required by Elekta. The forming of the support framework within the sub floor, it's positioning as well as the installation of the rear wall "fascia" all need to be installed to very accurate tolerances to ensure radiation protection is maintained by positioning the new machine on the appropriate Isocentre. The Contractor needs to co-ordinate the Mechanical and Electrical Sub-Contractors and liaise with Elekta to ensure all the specialist services requirements are picked up and located correctly within the Bunker and Control Room. Additional information: How to register Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open to All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Browse the ITTs (there may be more than one page) and select 'itt_29039' by clicking on it. - Click the 'Express Interest' button at the top of the page - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box; 3. Responding to the Tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0d9a90d8-f86d-421a-be84-51f6d1521cb7 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Not Specified | | Procurement method details | Not applicable | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Jul 2017 | | Submission deadline | 4 Aug 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 24 Sep 2017 - 31 Mar 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 45 - Construction work ### Codes - 45000000 - Construction work ## Release History - 10 Jul 2017 at 13:39 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0d9a90d8-f86d-421a-be84-51f6d1521cb7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0d9a90d8-f86d-421a-be84-51f6d1521cb7 10th July 2017 - Opportunity notice on Contracts Finder - https://nhs.bravosolution.co.uk Link to eSourcing Portal ## Notice URLs - https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c1239507-3bdc-4337-b55d-101266233f4b.json.