--- title: "Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services" ocid: "ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2017-01-24" --- # Supply of an Internally Hosted Asset and Facilities Management Solution with Associated Services Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3.json) ## Summary The Derbyshire County Council is initiating a procurement process for an "Internally Hosted Asset and Facilities Management Solution with Associated Services". This project falls under the IT services and software industry, and the tender is currently in the open stage. The tender period closes on 23 February 2017, with the contract expected to start on 1 October 2017 and run for an initial period of four years, potentially extendable to a maximum of seven years, depending on the options selected. The estimated total value of the contract is £164,000, with a minimum value of £85,000. This tender represents a significant opportunity for businesses specialising in asset and facilities management software solutions and IT services, particularly those designed for local authorities. Companies focusing on user-friendly, flexible software that can integrate with existing systems such as CAD and GIS are well-positioned to compete. With an emphasis on training, support, and maintenance within the associated services, enterprises offering comprehensive implementation and ongoing service capabilities would also be advantageous candidates for this contract. ## Notice The Council is looking to procure a single Internally Hosted Asset and Facilities Management Solution with Associated Services for its Corporate Resources Property Division, to facilitate efficient management of its land and property portfolio. The Solution needs to provide Asset Management and Facilities Management functions including collection and retention of common property data and health and safety and statutory compliance data. It needs to be flexible, suitable for a Local Authority client, user friendly and able to interface with other software packages such as Computer Aided Design (CAD), Geographic Information System (GIS) mapping systems, and potentially Building Information Modelling (BIM) software. The Solution needs to be web enabled and accessible from any Council location despite varying levels of mobile network coverage. It will be internally hosted within the Council's own data centres. Associated Services include, but are not limited to: implementation; data migration; support and maintenance; training and skills/knowledge transfer; and account management. Tenderers must note that benchmarking indicates this requirement can be delivered below the OJEU threshold of PS164,176. Therefore, any submissions that do not fall below this figure for the Total Contract Value, including optional requirements and possible extensions, will be deemed non-compliant. The initial contract period is 4 years, with options to extend on an annual basis to take the term up to a maximum of 7 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/629c8247-666e-4e1d-9491-b215e6d23b1e | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jan 2017 | | Submission deadline | 23 Feb 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2017 - 30 Sep 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £164,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3AG | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 24 Jan 2017 at 08:44 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/629c8247-666e-4e1d-9491-b215e6d23b1e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/629c8247-666e-4e1d-9491-b215e6d23b1e 24th January 2017 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c172cb05-3801-4e6b-8695-3af6695da3f3.json.