---
title: "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Leeds CCG and Calderdale Kirklees and Wakefield CCGs"
ocid: "ocds-b5fd17-c23126c9-d913-4466-ae0b-b60f988ce976"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c23126c9-d913-4466-ae0b-b60f988ce976"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c23126c9-d913-4466-ae0b-b60f988ce976.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c23126c9-d913-4466-ae0b-b60f988ce976.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT"
published: "2022-06-27"
---

# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Leeds CCG and Calderdale Kirklees and Wakefield CCGs

Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT  
Current stage: Award  
OCID: ocds-b5fd17-c23126c9-d913-4466-ae0b-b60f988ce976

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## Summary

The procurement process involves NHS South, Central and West Commissioning Support Unit, which has awarded a contract for the "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services" to CIVICA UK LIMITED. This project aims to digitise historical medical records for NHS Leeds CCG and Calderdale Kirklees and Wakefield CCGs, ensuring patient safety and improving the accessibility of medical data. The procurement utilized a selective method via a Dynamic Purchasing System (DPS) and marked its initiation on 27th June 2022, following a tender period that ended on 31st January 2022. The contract is set to run from 10th May 2022 to 31st March 2023 and has a total value of £189,910.73.

This tender presents significant opportunities for businesses specialising in data storage, document management, and scanning services, particularly SMEs looking to expand their service offerings in the healthcare sector. Firms that can ensure the secure digitisation of sensitive records and demonstrate a commitment to patient confidentiality would be particularly well-suited to compete in future tenders related to healthcare record management, as the NHS continues to seek efficient solutions to modernise its operations.

## Notice

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Leeds CCG and Calderdale Kirklees and Wakefield Clinical Commissioning Groups have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1d5fffa2-5e2a-4f10-aab4-cf37477d9a5d |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jun 2022 |
| Submission deadline | 31 Jan 2022 |
| Future notice date | Not specified |
| Award date | 22 Mar 2022 |
| Contract period | 9 May 2022 - 31 Mar 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £189,910 |
| Lots value | Not specified |
| Awards value | £189,910 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS16 6EB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Weetwood |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 60000000 - Transport services (excl. Waste transport)
- 63121100 - Storage services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 27 Jun 2022 at 10:42 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1d5fffa2-5e2a-4f10-aab4-cf37477d9a5d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/1d5fffa2-5e2a-4f10-aab4-cf37477d9a5d
  27th June 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.leedsccg.nhs.uk

## Provenance

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