---
title: "Provision Of Electoral Print Services in Buckinghamshire"
ocid: "ocds-b5fd17-c234e850-b96a-45ff-9f73-f4726d78c15b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c234e850-b96a-45ff-9f73-f4726d78c15b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c234e850-b96a-45ff-9f73-f4726d78c15b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c234e850-b96a-45ff-9f73-f4726d78c15b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BUCKINGHAMSHIRE COUNCIL"
published: "2022-04-14"
---

# Provision Of Electoral Print Services in Buckinghamshire

Buyer: BUCKINGHAMSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-c234e850-b96a-45ff-9f73-f4726d78c15b

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## Summary

The Buckinghamshire Council has awarded a contract titled "Provision Of Electoral Print Services in Buckinghamshire" aimed at providing essential printing and postage services for electoral registration correspondence, as well as election materials such as poll cards and ballot papers. This contract falls under the services category, specifically concerning electoral forms and postal services, with a total contract value of £3,212,433. The contract commenced on 1st May 2022 and is set to end on 30th April 2029, with potential extensions available. The tender process was conducted using the Crown Commercial Service's Postal Goods, Services and Solutions Framework, and was completed with the award notice published on 4th May 2022.

This tender presents a significant opportunity for businesses specialising in printing and postal services, especially those with experience in producing electoral materials compliant with regulation standards. Companies that can demonstrate reliability in data transfer and secure processing of sensitive electoral documents will find themselves well-positioned to compete in this sector. Small and medium-sized enterprises (SMEs) may particularly benefit from this contract, given the specified requirements for easy-to-use data transfer methods and adherence to strict electoral guidelines.

## Notice

Buckinghamshire Council are using Crown Commercial Service Postal Goods, Services and Solutions Framework number RM6017, Lot 7 (Hybrid Mail, Digital and Transformational Communications) to retender the Provision of Electoral Print Services in Buckinghamshire. Buckinghamshire Council is seeking the provision of a contract for the daily printing and postage of electoral registration correspondence, and the production, printing and postage of election materials including: poll cards, postal votes, ballot papers and count documents for all elections and referendums during the contract period. The daily printing and postage of electoral registration correspondence would require the provision of a secure, reliable and easy to use data transfer method between the Electoral Registration Officer (ERO) and provider for proofing, printing and timely despatch of correspondence on behalf of the ERO. A4, A3, single page and multi-page printing, enclosing and postage is required. Reply envelopes are required to be sent for certain letters. Letters must conform to the Electoral Commission standards and requirements. The production, printing, enclosing and postage of all election documents must conform to the relevant election legislation and guidance from the Electoral Commission including the prescribed format and requirements of poll cards, postal votes and ballot papers. Previous experience of producing election materials is essential. A secure, reliable and easy to use data transfer process is required for exchanging data and proofs between the Returning Officer (RO) and provider. The contract will be awarded initially for 3 years with a possibility to extend for a further two plus two year extensions (i.e. 3 + 2 + 2) Tenders must be returned via the Buckinghamshire Business Portal. The tender return date is midday on Friday 11th February 2022. Tenders received after this time and date will not be accepted.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ebe78b02-ae42-44ee-88fc-92876a292cf3 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Apr 2022 |
| Submission deadline | 11 Feb 2022 |
| Future notice date | Not specified |
| Award date | 4 Apr 2022 |
| Contract period | 30 Apr 2022 - 30 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,212,433 |
| Lots value | Not specified |
| Awards value | £3,212,433 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BUCKINGHAMSHIRE COUNCIL |
| Locality | AYLESBURY |
| Post town | Hemel Hempstead |
| Postcode | HP20 1UA |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ13 Buckinghamshire |
| Local authority | Buckinghamshire |
| Electoral ward | Aylesbury North |
| Westminster constituency | Aylesbury |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CFH DOCMAIL |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 64 - Postal and telecommunications services

### Codes

- 22821000 - Electoral forms
- 64000000 - Postal and telecommunications services

## Release History

- 14 Apr 2022 at 14:55 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ebe78b02-ae42-44ee-88fc-92876a292cf3

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/ebe78b02-ae42-44ee-88fc-92876a292cf3
  14th April 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.buckinghamshire.gov.uk/

## Provenance

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