--- title: "Cleaning Services Framework - 2018" ocid: "ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2018-06-21" --- # Cleaning Services Framework - 2018 Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed.json) ## Summary Portsmouth City Council is seeking to establish a framework agreement for cleaning services, titled "Cleaning Services Framework - 2018." The procurement is currently at the planning stage, with an end date for tender submissions set for 27th April 2018. The contract is set to commence on 29th October 2018 and will run for a period of four years, with the possibility of extending to a maximum of ten years depending on performance. The estimated annual value of the contracts is approximately £300,957, while the total potential value of the framework could reach around £76 million if additional opportunities are accessed by local schools and services. This tender presents significant opportunities for businesses in the cleaning industry, particularly those capable of managing large-scale contracts. Companies specialising in various cleaning services, including building cleaning, office cleaning, and school cleaning, are well-suited to compete for this framework. With a focus on establishing a long-term partnership with the top-ranked provider, suitable businesses should be prepared to demonstrate their capability and efficiency, thereby capitalising on potential growth in public sector contracts. ## Notice Portsmouth City Council (the 'Council') is seeking to establish a framework agreement for the provision of cleaning services. The agreement will be awarded by 4th September 2018 to allow for service commencement on 29th October 2018. The framework agreement will run for 4 years during which time call off contracts may be let on an individual basis or for multiple sites. Contracts can be let on a suggested base term of 5 years with an option to extend to a maximum of 10 years. Longer base terms may also be allowed for on a variant basis where significant improvements can be demonstrated. The Council is aiming to establish a single provider partnership relationship with the top ranked provider from the procurement process. However, to provide for ongoing contingency & flexibility a further 4 providers will also be appointed onto the framework agreement. The framework may be used to let call off contracts on either a direct award or mini-competition basis. However, the option of using top ranked partner provider via direct award must be investigated to the satisfaction of the framework manager before the mini-competition option which will engage all 5 framework providers can be instigated. At all times the direct award option will only be in respect of the top ranked provider, subject to performance. In establishing the framework agreement the Council will invite providers to submit tenders for 8 sites with the estimated per annum contract value of ?300,957. The Council can only guarantee the demand for the committed sites contained within the SSQ documentation. The agreement will be available for use by all Council services, other than for those operated via the Council's Housing Revenue Account budget which has its own in house service. The agreement may also be accessed by Council Maintained Schools, Academy Schools within the City boundaries and Academy Schools outside of the City boundaries on the provision that the Academy Trust concerned is operating other schools that fall within the City boundaries. In the unlikely event that all options to access the framework agreement are taken up by these additional sites, spend via the agreement could increase by approx. ?7.6M per annum Procurement Timetable Set out below is the proposed procurement timetable. This is intended as a guide and, whilst the Council does not intend to depart from the timetable, it reserves the right to do so at any time. Publish Supplier Selection Questionnaire Tuesday 27th March 2018 Bidders briefing Wednesday 4th April at 15:30 Deadline for requests for clarification Friday 20th April 2018 at 23:59 SSQ submission deadline Friday 27th April 2018 at 14:00 Results of SSQ's issued Thursday 17th May June 2018 Invitation to te... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Cleaning Services Framework. The full details and ability to express an interest will be via our e-sourcing system Intend. This file path will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b8644794-5c5c-4c7a-adb8-9197b15a5a1e | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Jun 2018 | | Submission deadline | 2 Jul 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 29 Oct 2018 - 4 Sep 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £76,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | HAMPSHIRE | | Post town | Portsmouth | | Postcode | PO1 2BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90910000 - Cleaning services - 90911000 - Accommodation, building and window cleaning services - 90911200 - Building-cleaning services - 90919000 - Office, school and office equipment cleaning services - 90919200 - Office cleaning services - 90919300 - School cleaning services ## Release History - 21 Jun 2018 at 09:42 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b8644794-5c5c-4c7a-adb8-9197b15a5a1e - 6 Apr 2018 at 11:12 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b8644794-5c5c-4c7a-adb8-9197b15a5a1e - 27 Mar 2018 at 13:10 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b8644794-5c5c-4c7a-adb8-9197b15a5a1e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b8644794-5c5c-4c7a-adb8-9197b15a5a1e 21st June 2018 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/portsmouthcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c2ce5d8d-921f-4561-b1a1-193b1ff18bed.json.