--- title: "Cloud Based DBS Processing Platform" ocid: "ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730.json" source: "Contracts Finder" current_stage: "Planning" buyer: "ESSEX COUNTY COUNCIL" published: "2026-03-02" --- # Cloud Based DBS Processing Platform Buyer: ESSEX COUNTY COUNCIL Current stage: Planning OCID: ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730.json) ## Summary Essex County Council is in the planning stages of procuring a cloud-based DBS processing platform under the tender initiation type. The tender, titled "Cloud Based DBS Processing Platform," focuses on IT services within the East of England. The procurement process targets the HR Shared Services Team, which manages recruitment and vetting services. Key dates for engagement end on 16th March 2026, with the formal Request for Quotation anticipated post preliminary engagement. The council operates as an established DBS Registered Body, requiring submissions under its identity while maintaining counter signatory duties. Market capability and interest are being assessed ahead of the expiry of the current contract on 30th September 2026. This tender presents significant growth opportunities for businesses within the IT consultancy and software development sectors capable of deploying a DBS processing platform. It is ideal for suppliers, including SMEs and VCSEs, able to support Basic, Standard, and Enhanced DBS checks with robust financial reporting and customer self-service capabilities. The successful supplier should ensure minimal infrastructure demand and provide training during mobilisation. Engaging in this early market exploration could secure involvement in the subsequent RFQ process, opening avenues for collaboration and development in public sector services. ## Notice Essex County Council (ECC) is seeking information from suppliers who can provide an existing, fully developed, cloud based DBS processing platform to support its HR Shared Services Team. The team delivers recruitment and vetting services for ECC and external public sector customers. ECC is an established DBS Registered Body, Umbrella Organisation, & a Responsible Organisation and will continue operating in these capacities throughout the contract. All DBS applications must be submitted under ECC's Registered Body identity, with counter signatory duties remaining with ECC. The supplier will act solely as a processor and platform provider. The platform must support Basic, Standard and Enhanced DBS checks, provide comprehensive reporting to support invoicing and financial processes, offer customer self service capability, and operate with minimal impact on ECC's infrastructure. Suppliers must demonstrate appropriate business continuity arrangements (excluding any DBS initiated eBulk suspension) and provide training and knowledge transfer at mobilisation to enable ECC to train system users. ECC's current contract ends on 30 September 2026, and this early market engagement is being undertaken in preparation for that expiry. We aim to understand market capability, implementation timescales, indicative costs, and interest ahead of issuing our formal Request for Quotation (RFQ). We are keen to identify suppliers who wish to be included in the RFQ process. We look forward to hearing from interested suppliers as part of this early engagement exercise. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5052749e-afc7-4509-b715-eac53f0d115a | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Mar 2026 | | Submission deadline | Not specified | | Future notice date | 16 Mar 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ESSEX COUNTY COUNCIL | | Locality | CHELMSFORD | | Post town | Chelmsford | | Postcode | CM1 1QH | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH36 Heart of Essex | | Local authority | Chelmsford | | Electoral ward | Moulsham and Central | | Westminster constituency | Chelmsford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 2 Mar 2026 at 10:43 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/5052749e-afc7-4509-b715-eac53f0d115a ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5052749e-afc7-4509-b715-eac53f0d115a 2nd March 2026 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4b5044c7-1535-40d1-a1b3-8faefa6eeda6 If you are interested in this opportunity, please complete the attached document and return via email to rachael.flynn@essex.gov.uk. Please note the closing date for this is 16th March 2026. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c31d73b9-ba03-4ab4-90f2-bf7fc2683730.json.