--- title: "P5426 Leisure Facilities Back Office Professional Services & Systems Agreement (PSA)" ocid: "ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HIGH PEAK BOROUGH COUNCIL & STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL" published: "2023-08-09" --- # P5426 Leisure Facilities Back Office Professional Services & Systems Agreement (PSA) Buyer: HIGH PEAK BOROUGH COUNCIL & STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL Current stage: Tender OCID: ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae.json) ## Summary The High Peak Borough Council and Staffordshire Moorlands District Council are inviting tenders for the selection of a main provider for their Leisure facilities operational 'back office professional support and systems' contract. The councils are establishing a Local Authority Trading Company to manage their Leisure centers, starting operations on April 1, 2024. The contract, with a value of £500,000 GBP, covers a range of professional service disciplines and systems including ICT support, finance, payroll, and human resources. The tender deadline is September 8, 2023, and the contract period spans from April 1, 2024, to March 31, 2027. The procurement stage is currently in the tender phase. This tender opportunity presents a chance for businesses in the services sector, particularly those offering IT solutions, back office support, and professional services, to compete for a significant contract. Small and medium-sized enterprises (SMEs) are well-suited to participate in this open procurement process. Interested parties should note that the contracting authorities aim to publish the contract notice on July 31, 2023, with revised dates possible in August. The contracting authorities responsible for this procurement are the High Peak Borough Council and Staffordshire Moorlands District Council, operating under a Strategic Alliance in England. ## Notice High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) wish to openly invite tenders for the selection of a main provider for the Councils' Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for 01 April 2024. The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational. The future contract will be for multiple requirements across a range of professional service disciplines and systems, to support the operation of the new company, including but not limited to: - ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]), Payroll system, Finance, Customer Data, Communications - Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information) - Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records]) - Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records) - Direct Support, Accident Reporting, Legislative Updates, App KPI Management ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0218d57f-b02a-41fc-9f7f-7a491e5137d0 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Aug 2023 | | Submission deadline | 8 Sep 2023 | | Future notice date | 31 Jul 2023 | | Award date | Not specified | | Contract period | 31 Mar 2024 - 31 Mar 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HIGH PEAK BOROUGH COUNCIL & STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL | | Locality | BUXTON | | Post town | Stockport | | Postcode | SK17 6EL | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | High Peak | | Electoral ward | Buxton Central | | Westminster constituency | High Peak | | Delivery location | TLF East Midlands (England), TLG West Midlands (England) | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92000000 - Recreational, cultural and sporting services ## Release History - 9 Aug 2023 at 19:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0218d57f-b02a-41fc-9f7f-7a491e5137d0 - 26 Jul 2023 at 10:01 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/7b83496c-1fab-4fce-890a-042cff4dda34 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0218d57f-b02a-41fc-9f7f-7a491e5137d0 9th August 2023 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/7b83496c-1fab-4fce-890a-042cff4dda34 26th July 2023 - Future opportunity notice on Contracts Finder - https://www.find-tender.service.gov.uk/Notice/017567-2023 Further information is contained within the FTS notice - https://procontract.due-north.com E-tendering portal Project ref: DN682040 ## Notice URLs - http://www.highpeak.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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