--- title: "Arts Access Scheme - Digital Membership System" ocid: "ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9.json" source: "Contracts Finder" current_stage: "Tender" buyer: "ARTS COUNCIL ENGLAND" published: "2023-08-15" --- # Arts Access Scheme - Digital Membership System Buyer: ARTS COUNCIL ENGLAND Current stage: Tender OCID: ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9.json) ## Summary The Arts Council England is seeking to commission a Digital Membership System as part of a UK-wide access scheme to enhance access for D/deaf, disabled and neurodivergent individuals to creative and cultural activities. The procurement process is at an early stage, with pre-market engagement scheduled in August/September 2023. The deadline for tender submission is 29th September 2023, with the contract period starting on 1st February 2024 and ending on 31st March 2026. The total contract value is £760,000, and the main procurement category is services. This tender offers opportunities for businesses specialising in software programming and consultancy services. Suppliers, particularly disabled-led organisations or those focusing on disability and accessibility, are invited to propose solutions for the Digital Membership System. Small and medium-sized enterprises (SMEs) are considered suitable for this tender. Interested parties can contact the Arts Council England at Procurement.Services@artscouncil.org.uk for more information and to participate in the pre-market engagement to discuss potential solutions. ## Notice Arts Council England intends to commission a Digital Membership System (DMS), as part of a programme of work to develop a UK-wide access scheme, which will improve access, usability, and inclusion for D/deaf, disabled and neurodivergent people to creative and cultural activity across the UK. The access scheme will improve the D/deaf, disabled and neurodivergent audience experience of creative and cultural organisations by offering practical tools that will help organisations offer better access provisions in a more efficient manner, underpinned by industry backed access standards for the sector as well as training and support to meet those standards. It will also provide audience insights for partners and participating venues. The scheme's DMS will be one of the cornerstones of the scheme, as a tool which facilitates the connection between creative and cultural organisations and their customers. The DMS will allow customers to sign up to the scheme and create a profile giving details of their access requirements. Organisations will also sign up via the DMS and create profiles for their access provisions and performances. The database of organisations and their provisions will be used to create access directories to aid customers to find events and activities that meet their requirements. Organisations will also be able to subscribe to the access scheme, giving them access to the database of customers and their requirements. The DMS will therefore be a tool which allows customers to quickly and easily share their requirements with any arts or cultural organisation they wish to attend, either through tech integrations with their existing ticketing and CRM software or by manual look up. We are open to different approaches to delivering a DMS either being procured from a consortium or a single multi-disciplined supplier, with the development work occurring within the UK. We would welcome the opportunity to talk with a supplier or suppliers about potential solutions, either using existing technology or developing a new system for the task. We are particularly interested in speaking with disabled-led or organisations with a particular focus on disability and accessibility. We would like to engage in Pre-market engagement in August/September 2023 to explore the available options for developing the DMS. Please note, this early market engagement is not the start of the formal procurement process, but an opportunity to discuss the project more openly before the formal process begins. We do, however, have a developed scope of requirements that we will share with those we invite to take part in the pre-market engagement to inform the discussion. Please forward some brief information (max 2 sides of A4) about your organisation and your experience of developing similar digital systems to procurement.services@artscouncil.org.uk . Please put "Access Scheme; Digital Membership System" in the email title. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/af4be166-3bfb-480a-9c08-e81899b483f5 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Aug 2023 | | Submission deadline | 28 Sep 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Feb 2024 - 31 Mar 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £760,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ARTS COUNCIL ENGLAND | | Locality | MANCHESTER | | Post town | Manchester | | Postcode | M1 1FN | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD3 Greater Manchester | | ITL 3 | TLD33 Manchester | | Local authority | Manchester | | Electoral ward | Piccadilly | | Westminster constituency | Manchester Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72200000 - Software programming and consultancy services ## Release History - 15 Aug 2023 at 12:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/af4be166-3bfb-480a-9c08-e81899b483f5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/af4be166-3bfb-480a-9c08-e81899b483f5 15th August 2023 - Opportunity notice on Contracts Finder - https://www.delta-esourcing.com/delta/respondToList.html?noticeId=802507879 Please follow this link to view the notice. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c3ad6a5e-5d30-4927-bd10-49fc7c282cb9.json.