--- title: "Outbound Mail Service - South Derbyshire District Council" ocid: "ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7.json" source: "Contracts Finder" current_stage: "Award" buyer: "NOE-CPC" published: "2018-10-04" --- # Outbound Mail Service - South Derbyshire District Council Buyer: NOE-CPC Current stage: Award OCID: ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7.json) ## Summary South Derbyshire District Council, through the NOE-CPC organisation, has completed the procurement process for the Outbound Mail Service, which falls under the postal and telecommunications services category. The contract, valued at £310,230, spans from 1st March 2019 to 1st March 2021. The initial tender period closed on 17th August 2018, and the procurement method used was an open procedure. This tender aimed to secure a service for printing and mailing transactional billing corporate documents, employing a hybrid mail approach that integrates both electronic and physical delivery methods. This contract presents a prime growth opportunity for businesses specialising in mail services, particularly those capable of providing hybrid mail solutions. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-suited to compete for such contracts, offering capabilities in both printing and mailing services. Companies with expertise in managing transactional document flows and a strong understanding of electronic delivery systems will find this procurement particularly relevant as they seek to expand their market presence within the public sector. ## Notice Outbound Mail Service South Derbyshire District Council are looking to procure a service to print and mail transactional billing corporate documents, incorporating a hybrid mail service. Hybrid mail is mail that is delivered using a combination of electronic and physical delivery. Usually, it involves digital data being transferred into physical letter items at distributed print centers located as close as possible to the final delivery address. How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register - Enter your correct business and user details - Note: your username will be the email address you have entered - you will also then shortly receive an email confirmation. 2. Once registered access the site and from the Home page hover over 'Tenders' on the tool bar and select 'current tenders' from the drop down options 3. Express Interest in the tender you are interested in - Select 'Express Interest' within the Tender Details ( located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to 'My Tenders' and selecting 'View Details'. 4. Responding to the tender - There will be a tab allocated to any tender stage (e.g. SQ and/or ITT). Under the 'My Tender Return' area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the 'Correspondence' function to communicate with the buyer and seek any clarification (any clarifications will be found within the 'Clarifications' tab). - Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Return' button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued. Additional information: Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/72e0431f-81ea-4632-80e7-b57bbed4599a | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Oct 2018 | | Submission deadline | 17 Aug 2018 | | Future notice date | Not specified | | Award date | 1 Oct 2018 | | Contract period | 1 Mar 2019 - 1 Mar 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £310,230 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NOE-CPC | | Locality | DERBYSHIRE | | Post town | Sheffield | | Postcode | S44 5BL | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF12 East Derbyshire | | Local authority | Chesterfield | | Electoral ward | Spire | | Westminster constituency | Chesterfield | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | PHD MAIL | ## CPV Codes ### Divisions - 64 - Postal and telecommunications services ### Codes - 64000000 - Postal and telecommunications services ## Release History - 4 Oct 2018 at 09:54 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/72e0431f-81ea-4632-80e7-b57bbed4599a - 24 Jul 2018 at 12:05 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/536472c5-478f-4cc5-8aa8-3bac10e04d17 - 23 Jul 2018 at 14:59 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/536472c5-478f-4cc5-8aa8-3bac10e04d17 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/72e0431f-81ea-4632-80e7-b57bbed4599a 4th October 2018 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/536472c5-478f-4cc5-8aa8-3bac10e04d17 24th July 2018 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/noecpc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/noecpc ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c3b25356-ad43-4e3a-bce0-446c3fb64fc7.json.