---
title: "Case Management System"
ocid: "ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "YORKSHIRE & HUMBER POLICE PROCUREMENT"
published: "2021-01-20"
---

# Case Management System

Buyer: YORKSHIRE & HUMBER POLICE PROCUREMENT  
Current stage: Award  
OCID: ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189.json)

## Summary

The Yorkshire & Humber Police Procurement is seeking a provider for a Case Management System through a selective procurement method, initiated as a tender. The project entails developing CycFreedom3, an integrated system for managing various requests related to data protection and freedom of information. The contract, which has a total value of £81,920, will run for four years, commencing on 1st November 2020 and concluding on 31st October 2024. This procurement is classified under the software package and information systems category, and bids were accepted until the deadline on 3rd September 2020.

This tender presents significant opportunities for software companies specialising in case management systems or electronic document management solutions. Businesses with expertise in developing compliant, secure, and user-friendly software suited to governmental needs would be particularly well-positioned to compete. With a focus on enhancing operational efficiency in public services, organisations able to demonstrate innovation and reliability can benefit from potential contracts with extensive durations, contributing to long-term growth and stability in the public sector.

## Notice

CycFreedom3 is a case management system incorporating Cyclops Electronic Document Management system to record and track all subject access, data protection, direction and control, FOI and other requests including the capture and storage of all associated documentation - emails, scanned or faxed images, photo's, all office documents together with full audit trails

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1d1b2b78-9507-444d-9f79-78d268cb4854 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jan 2021 |
| Submission deadline | 3 Sep 2020 |
| Future notice date | Not specified |
| Award date | 28 Sep 2020 |
| Contract period | 1 Nov 2020 - 31 Oct 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £81,920 |
| Lots value | Not specified |
| Awards value | £81,920 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YORKSHIRE & HUMBER POLICE PROCUREMENT |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S9 2EH |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | Darnall |
| Westminster constituency | Sheffield South East |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GEOFF SMITH ASSOCIATES |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Jan 2021 at 12:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1d1b2b78-9507-444d-9f79-78d268cb4854

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/1d1b2b78-9507-444d-9f79-78d268cb4854
  20th January 2021 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c47437eb-676b-4eaa-980b-16e5979ae189.json.