--- title: "Supply and Maintenance of a Case Management System" ocid: "ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001.json" source: "Contracts Finder" current_stage: "Tender" buyer: "DUDLEY METROPOLITAN BOROUGH COUNCIL" published: "2020-01-17" --- # Supply and Maintenance of a Case Management System Buyer: DUDLEY METROPOLITAN BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001.json) ## Summary The Dudley Metropolitan Borough Council is currently seeking suppliers for the "Supply and Maintenance of a Case Management System." This procurement falls under the goods category, specifically related to legal services and document management software. The tender is at the active stage, with submissions due by 27 January 2020. The total estimated contract value is £120,000, which includes an initial outright purchase of approximately £60,000 and ongoing maintenance and support anticipated at about £12,000 per year over five years. The contract period is expected to commence on 1 April 2020 and conclude on 28 February 2025. This tender presents significant opportunities for businesses, particularly those specialising in software development, legal technology solutions, and IT services. Companies demonstrating financial stability and robust insurance coverage are well-suited to compete for this contract. Small and medium enterprises (SMEs) are encouraged to participate, as the estimated annual value of the contract is designed to be manageable, provided it does not exceed 50% of the bidder's annual turnover. Engaging in this tender could enable businesses to expand their portfolio and strengthen relationships with local government clients. ## Notice Supply and Maintenance of a Case Management System Minimum Requirements for participation in this Contract: Financial Stability The estimated overall value of this contract is 120,000 pounds Initial one off Outright Purchase of the System approx. 60,000 pounds Anticipated 5 years Maintenance and Support approx. 12,000 pounds pa The estimated annual value of the contract is 24,000 pounds and should not exceed 50 per cent of the annual turnover of the potential bidder. Insurance Required - Public liability insurance with a limit of cover of no less than 5 million pounds in relation to any claim or connected series of claims Employers liability insurance with a limit of indemnity of not less than 5 million pounds in relation to any claim or connected series of claims; and Product liability insurance with a limit of indemnity not less than 5 million pounds in relation to any claim or connected series of claims Additional information: This exercise is being conducted in electronic format. Documents will be published to the Dudley MBC Portal If you wish to take part please, register with Dudley MBC e-tendering website (https://in-tendhost.co.uk/blackcountryportal/aspx/Tenders/Current ) and select the Register/Sign In button which is located on the left hand side of the Homepage. Get all of the latest business and contract news direct to your mobile, before anyone else, by signing up to our new email bulletin. It's quick, easy and free - sign up here: https://public.govdelivery.com/accounts/UKDUDLEYMBC/subscriber/new?qsp=CODE_RED Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/88f1a74e-7686-4b2d-9fcb-22e15de89d61 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Jan 2020 | | Submission deadline | 27 Jan 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2020 - 28 Feb 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DUDLEY METROPOLITAN BOROUGH COUNCIL | | Locality | WEST MIDLANDS | | Post town | Dudley | | Postcode | DY1 1HF | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG36 Dudley | | Local authority | Dudley | | Electoral ward | St. James's | | Westminster constituency | Dudley | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48311000 - Document management software package - 79100000 - Legal services - 79130000 - Legal documentation and certification services ## Release History - 17 Jan 2020 at 10:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88f1a74e-7686-4b2d-9fcb-22e15de89d61 - 17 Jan 2020 at 10:34 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88f1a74e-7686-4b2d-9fcb-22e15de89d61 - 17 Jan 2020 at 10:33 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88f1a74e-7686-4b2d-9fcb-22e15de89d61 - 20 Dec 2019 at 07:43 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88f1a74e-7686-4b2d-9fcb-22e15de89d61 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/88f1a74e-7686-4b2d-9fcb-22e15de89d61 17th January 2020 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/blackcountryportal/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.dudley.gov.uk - https://in-tendhost.co.uk/blackcountryportal/aspx/Tenders/Current - https://public.govdelivery.com/accounts/UKDUDLEYMBC/subscriber/new?qsp=CODE_RED ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001.json.