---
title: "Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre"
ocid: "ocds-b5fd17-c6106bc8-4268-4976-9841-211fd2cc0c1a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c6106bc8-4268-4976-9841-211fd2cc0c1a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c6106bc8-4268-4976-9841-211fd2cc0c1a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c6106bc8-4268-4976-9841-211fd2cc0c1a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2022-02-10"
---

# Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Award  
OCID: ocds-b5fd17-c6106bc8-4268-4976-9841-211fd2cc0c1a

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## Summary

The University of Southampton is seeking service providers through a selective procurement process for the contract entitled "Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre." This contract, classified under facilities management services related to computer operations, has a total value of £3,400,000 and will run from 1 March 2022 to 28 January 2027. The tender period for submissions ended on 20 August 2021, and the awarded contract is currently active with BGIS Global Integrated Solutions Limited as the supplier. The procurement location is Southampton, in the South East region of the United Kingdom.

This tender presents significant opportunities for businesses specialising in facilities management, IT service management, security, and maintenance services. Companies with experience in managing data centres and providing comprehensive maintenance services would be well-suited to compete for similar future contracts with the University of Southampton or similar public sector organisations. The broad scope of required services, alongside the emphasis on cost-effective proposals, indicates a healthy market for service providers capable of demonstrating efficiency and reliability in high-stakes environments.

## Notice

The University of Southampton was seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. The service proposal included the comprehensive management of services at the location and will include, but is not limited to, the following: * Engineering Services - to include a dedicated on-site engineer * Security Services - Manned security is to be provided 24 hours per day 365 days per year * Cleaning Services - to be provided Monday to Friday * Grounds and Garden Maintenance Services - as detailed in annex 4 of the Service Specification (File 4) * Waste Services - as detailed in annex 5 of the Service Specification (File 4) * Building Fabric Maintenance - To maintain the building specification as per the requirements set out in Annex 6 of the Service Specification (File 4) * Full maintenance of the equipment register - The on-site engineer will maintain, on site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure This is a fully comprehensive contract and a limit is set of PS10,000 per single instance of repair and replacement of parts, not including consumable maintenance items. Details of any item exceeding this limit will be presented to the University for consideration. The elements listed below do not require a fully comprehensive support and the university is seeking proposals from bidders to provide these services on a cost effect basis: * Cleaning services * Pest control * Landscaping * Waste services * Building maintenance, for which a limit of responsive first fix is set at PS1,500 per single instance of repair or replacement of damaged or defective items. Planned Preventative Maintenance (PPM) Requirements All assets shall be serviced based on the general standards and guidance as contained within the SFG20 for data centres. The SFG standard has been selected due to its regular use in the M&E sector thereby enabling transparency in the University's requirements and continuity in both service and contract management procedures. https://www.sfg20.co.uk/

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0edbf813-605d-49d2-846f-3cc6d2b5345b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Feb 2022 |
| Submission deadline | 20 Aug 2021 |
| Future notice date | Not specified |
| Award date | 4 Oct 2021 |
| Contract period | 1 Mar 2022 - 28 Jan 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,400,000 |
| Lots value | Not specified |
| Awards value | £3,368,005 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BGIS GLOBAL INTEGRATED SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72514100 - Facilities management services involving computer operation

## Release History

- 10 Feb 2022 at 12:49 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0edbf813-605d-49d2-846f-3cc6d2b5345b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0edbf813-605d-49d2-846f-3cc6d2b5345b
  10th February 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
- https://www.sfg20.co.uk/

## Provenance

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