--- title: "The Polesworth School and The Wilnecote School - Tender for Cleaning Services" ocid: "ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2019-06-19" --- # The Polesworth School and The Wilnecote School - Tender for Cleaning Services Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04.json) ## Summary The Litmus Partnership Ltd is seeking tenders for cleaning services at The Polesworth School and The Wilnecote School, located in Tamworth, Staffordshire. The procurement process is currently in the Award stage, following the completion of the tender period which ended on 11 May 2018. The contract will last for three years, starting from 1 November 2018, with a potential two-year extension. The total contract value is approximately £1,542,525, and it covers both schools, which serve approximately 2,283 students in total. This tender presents an opportunity for cleaning service providers, particularly small to medium-sized enterprises (SMEs), to collaborate and innovate within the education sector. Businesses capable of implementing effective cleaning strategies, utilising high-quality products, and introducing innovative equipment will be well-positioned to compete. Interested suppliers should note that the successful contractor will have the chance to demonstrate improved cleaning standards while potentially reducing operational costs for the schools. ## Notice The successful Supplier will be required to provide cleaning services at the following locations: - the Polesworth School, Dordon Road, Dordon, Tamworth, Staffordshire, B78 1QT (http://thepolesworthschool.com/), - the Wilnecote School, Tinkers Green Road, Wilnecote, Tamworth, Staffordshire, B77 5LF (https://www.thewilnecoteschool.com/). The Polesworth School is the lead school and founder of the Community Academies Trust and in March 2016 were designated as a National Teaching School. The Winecote School joined the Community Academies Trust in 2017 and has seen major positive improvements over the past year regarding academic achievements. The cleaning services provision at both schools has not been market tested in recent years and to ensure Best Value principles are applied the Headteachers and School / Sponsors / Governors of each school have made a decision to tender their cleaning services. Current student roll numbers across both sites are approximately 2 283: - the Polesworth School: 1 556 students and 215 teaching and support staff, - the Wilnecote School: 727 students and 100 teaching and support staff. The current contract value for both schools is approximately 270 000 GBP per annum. The cleaning staff at The Polesworth School are currently employed by the school direct; the cleaning team at The Wilnecote School are employed by the incumbent contractor, Entrust. For the avoidance of doubt TUPE Regulations, including pension rights will apply to this contract. Both schools are seeking both innovation and the application of current initiatives within the cleaning industry within the tender submissions and would expect as a result of this to be able to identify "Best Value" and work in partnership with the chosen Supplier going forward. Each school has set its own set of objectives regarding the outcome of the tender process: The Polesworth School: - seek to modify work patterns to improve and maximise productivity, - to maintain perceived current high standards of cleaning on a day-to-day basis, with possibility of improvement, - to ensure that there is a clear structure to deep clean and holiday clean, - to modify and improve work practice, particularly as regards equipment and chemicals, ensuring that skills training is regular and ongoing throughout the contract term. The Wilnecote School: - reduction in operational costs, if possible, - increase in the regularity of classroom cleans, which has been restricted on the basis of cost, - improvement of quality of products and equipment used to deliver the operational standards expected, - introduction of new and innovative equipment. The contract being tendered is for 3 years in duration with the possibility of extending for a further 2 years depending on service deliverability. The contract will commence on 1.11.2018. Note: To ensure Best Value and economies of scale this contract will be awarded as a single lot. Further information is provided in the SQ Document Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_polesworth_school_and_the_wilnecote_school The closing date for receipt of the Selection Questionnaire is 11.5.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/27a5bfac-08ed-467b-8ab9-983366b3b468 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Jun 2019 | | Submission deadline | 11 May 2018 | | Future notice date | Not specified | | Award date | 21 Oct 2018 | | Contract period | 1 Nov 2018 - 31 Oct 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,350,000 | | Lots value | Not specified | | Awards value | £1,542,525 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | TAMWORTH | | Post town | Birmingham | | Postcode | B78 1QT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | North Warwickshire | | Electoral ward | Polesworth West | | Westminster constituency | North Warwickshire and Bedworth | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | COMPASS CONTRACT SERVICES (UK) LTD TRADING AS CHARTWELLS | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919300 - School cleaning services ## Release History - 19 Jun 2019 at 12:45 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/27a5bfac-08ed-467b-8ab9-983366b3b468 - 14 Mar 2018 at 14:08 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/17614dd9-baba-4a4d-b2c4-b7a367c1f1ed ## Documents - https://www.contractsfinder.service.gov.uk/Notice/27a5bfac-08ed-467b-8ab9-983366b3b468 19th June 2019 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/17614dd9-baba-4a4d-b2c4-b7a367c1f1ed 14th March 2018 - Opportunity notice on Contracts Finder - http://www.litmuspartnership.co.uk/project/the_polesworth_school_and_the_wilnecote_school SQ Documentation ~ The Polesworth School and The Wilnecote School ## Notice URLs - http://thepolesworthschool.com/ - https://www.thewilnecoteschool.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c657cd29-bb8f-498f-8a58-8286b87f3f04.json.