---
title: "Desk Booking System"
ocid: "ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "STAFFORDSHIRE COUNTY COUNCIL"
published: "2025-05-19"
---

# Desk Booking System

Buyer: STAFFORDSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad.json)

## Summary

The procurement process for a "Desk Booking System" has been completed by Staffordshire County Council, located in Stafford, West Midlands, UK. This procurement falls under the "Software package and information systems" category, with a total contract value of £209,760. The contract was awarded on 19th May 2025 to Matrix Booking, a large-scale supplier based in London, and the service period will run from 1st October 2025 to 30th September 2030. The procurement was conducted through a selective call-off from the Crown Commercial Services G Cloud 14 Framework, specifically designed to support agile and hybrid working environments within the council's properties. This process marks the tender's transition from the award stage to confirmed implementation.

This tender offers significant growth opportunities for businesses involved in software development, particularly those specialising in workplace management systems. Companies with expertise in creating user-friendly, scalable software solutions that integrate with existing platforms like Microsoft Outlook and Teams are well-suited to compete in similar future tenders. Furthermore, businesses that can facilitate comprehensive booking, reporting, and asset management functionalities, especially those certified for framework agreements, will find this sector lucrative. The procurement process also highlights an opportunity for SMEs and VCSEs, as the tender explicitly supports participation from these entities, opening further avenues for diverse business engagements.

## Notice

Staffordshire County Council Corporate Property team are procuring a contract for a desk booking system for Staffordshire Place 1 and 2 and Castle House The key outcomes that the service provider must deliver are: - o Support agile and hybrid working by facilitating desk, meeting room and other localised property bookings by asset types with a simple, easy to use web/desktop-based application. o To provide desktop, console, web and phone application booking system which can be integrated with Microsoft outlook & teams and scalable to an organisation level in terms of numbers being able to access the applications. o To provide comprehensive reporting by asset types to include details such as date, time booked, expired bookings and work orders. o Ability to add new sites/buildings, floor plans, asset items and asset ID's via provided admin system. o Ability to control and manage admin permissions and grant rights based upon users. o Ability to start/stop bookings and auto cancel if not booked within a specific time period. o Ability to view status of desks/meeting rooms/bookable asset, across several properties, in a floor plan/visual layout view and then select the available asset for booking. Contract called off from Crown Commercial Services G Cloud 14 Framework

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/248ff926-8ae0-4880-86bd-fa1549910375 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2025 |
| Submission deadline | 25 Mar 2025 |
| Future notice date | Not specified |
| Award date | 18 May 2025 |
| Contract period | 30 Sep 2025 - 30 Sep 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £209,760 |
| Lots value | Not specified |
| Awards value | £209,760 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STAFFORDSHIRE COUNTY COUNCIL |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST16 2DH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Forebridge |
| Westminster constituency | Stafford |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MATRIX BOOKING |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 19 May 2025 at 09:15 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/248ff926-8ae0-4880-86bd-fa1549910375

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/248ff926-8ae0-4880-86bd-fa1549910375
  19th May 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c65abb02-b652-4470-a608-1e19d80b68ad.json.