--- title: "Visa Compliance Management System" ocid: "ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705.json" source: "Contracts Finder" current_stage: "Planning" buyer: "LEEDS TRINITY UNIVERSITY" published: "2024-11-18" --- # Visa Compliance Management System Buyer: LEEDS TRINITY UNIVERSITY Current stage: Planning OCID: ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705.json) ## Summary Leeds Trinity University is seeking a solution for a Visa Compliance Management System to efficiently manage its international student visa compliance process. The tender, classified under software package and information systems (CPV code 48000000), is currently in the planning stage. The procurement process began on 18th November 2024, with an engagement end date set for 9th December 2024. Located in Leeds (postal code LS18 5HD), Leeds Trinity University is looking for a system that will cover all steps from a student receiving an offer to the Certificate of Acceptance for Studies (CAS) being issued, with key requirements including data dashboards, document upload capabilities, integration with existing systems, and compliance with GDPR and Cyber Essentials Plus standards. This tender presents substantial growth opportunities for businesses specialising in software solutions, particularly those offering ready-to-use, minimally configurable systems. The ideal suppliers would provide a solution that enables comprehensive tracking, automated notifications, secure document storage, and integration with platforms like Tribal SITS, Salesforce, PowerBI, and TransferMate. This tender is particularly well-suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), as the university seeks innovative and efficient solutions that can fully address its high-level requirements. Interested suppliers are encouraged to respond with summaries of their solutions, indicative pricing, and implementation timelines by the deadline of 5pm on 9th December 2024. ## Notice At Leeds Trinity University we want to enable the effective and robust management of our international student visa compliance process. This would cover the steps from the student receiving an offer to the CAS being issued. Our goal is to implement an automated VISA compliance reporting tool ahead of the next recruitment cycle, to enable risk aversive growth. Any solution should meet the following high level requirements: * An out of the box solution that requires minimal configuration. * Enables all users to view and track the progress of the CAS application. * Presents information in the form of data dashboards. * Allow all users to upload documents in a range of formats i.e. text and images. * Enables workflows to be designed and configured to LTU requirements. * Automatically notifies users when actions are required or remain outstanding. * Supports the secure storage of sensitive documents e.g. passports, medical records. * Integrates with Tribal SITS, Salesforce, PowerBI and TransferMate to support the exchange of key data. * Adheres to data protection legislation e.g. GDPR. * Meets Cyber Essentials Plus requirements. * Compliant with Web Content Accessibility Guidelines (WCAG) We are asking any interested suppliers to provide a brief summary of how their solution would meet our high-level requirements, along with indicative pricing and an estimated timeline for implementation. Please provide your response to l.glasper@leedstrinity.ac.uk by no later than 5pm on Monday 9th December 2024. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3123631d-f4b5-464f-9799-76a039795976 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Nov 2024 | | Submission deadline | Not specified | | Future notice date | 9 Dec 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LEEDS TRINITY UNIVERSITY | | Locality | LEEDS | | Post town | Leeds | | Postcode | LS18 5HD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Horsforth | | Westminster constituency | Leeds North West | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 18 Nov 2024 at 15:41 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/3123631d-f4b5-464f-9799-76a039795976 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/3123631d-f4b5-464f-9799-76a039795976 18th November 2024 - Early engagement notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c67766b0-3228-4163-8d36-5357a44bc705.json.