--- title: "Support to Perpetual Licenses to use the Corporate Enterprise Risk Manager Tool" ocid: "ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396.json" source: "Contracts Finder" current_stage: "Tender" buyer: "MINISTRY OF DEFENCE, DE&S MAT STRAT, DE&S MAT STRAT" published: "2020-03-16" --- # Support to Perpetual Licenses to use the Corporate Enterprise Risk Manager Tool Buyer: MINISTRY OF DEFENCE, DE&S MAT STRAT, DE&S MAT STRAT Current stage: Tender OCID: ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396.json) ## Summary The procurement process, initiated by the Ministry of Defence, DE&S Mat Strat in Bristol, seeks support for the Corporate Enterprise Risk Manager Tool, valued at £1,400,000. This contract is set to span two years starting from 1st April 2020, with two optional one-year extensions. The tender was published on 16th March 2020, with a submission deadline of 20th March 2020. The procurement is currently in the tender stage and has been classified under software support services. This contract will be awarded without prior publication of a call for competition, based on technical grounds concerning the unique capabilities of the incumbent supplier, SWORD GRC Limited. This opportunity offers a significant potential for businesses involved in software support services, particularly those with specific technical expertise in complex software systems. However, potential competitors should note that this tender is highly specialised and may not be suitable for SMEs or VCSEs, as the prior knowledge and familiarity with the Active Risk Manager Tool are crucial. It is well-suited for established firms with the capability to provide ongoing configuration, updates, and maintenance to bespoke software, ensuring uninterrupted service and compliance with security requirements. ## Notice Text to be corrected in the original notice: Place of text to be modified: Annex D3 3. Explanation Instead of: The Authority intends to award a contract to SWORD AR Limited for support and maintenance of Active Risk Manager Tool. The duration of the contract will be for 2 years from 01st April 2020 with 2 one year options. It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Directive 2009/81/EC article 28 (1) (e) (Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011) for technical reasons. The support to the current software tool can only be provided by SWORD AR the extant Active Risk Manager (ARM) supplier by virtue of specific technical knowledge. The ARM Risk tool is a complex configuration containing bespoke structured query language database, its configuration data language is not available from other Suppliers due to SWORD AR owning the Active Risk Management Tool and source code. The expertise and unique knowledge necessary to undertake the support and maintenance contract lies only with SWORD AR as they own and have developed the software. The Authority considers that such capabilities, skills and processes could not be replicated by any other party. Software updates, security patches, software bug fixes and ongoing configuration can only be made to ARM by SWORD AR. These ongoing security accreditation requirements, and to maintain viability of the software's evolving installation are subsequently only available from SWORD AR. No other supplier would be able to continue to support and maintain the tool in light of the above and ensure there is no interruption to service which would produce significant risk to the Authority. PLEASE NOTE THIS CONTRACT IS YET TO BE AWARDED, THIS VTN REMAINS OPEN UNTIL 12.00 ON THE 20th MARCH 2020. Read: The Authority intends to award a contract to SWORD GRC Limited for support and maintenance of Active Risk Manager Tool. The duration of the contract will be for 2 years from 01st April 2020 with 2 one year options. It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Directive 2009/81/EC article 28 (1) (e) (Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011) for technical reasons. The support to the current software tool can only be provided by SWORD GRC the extant Active Risk Manager (ARM) supplier by virtue of specific technical knowledge. The ARM Risk tool is a complex configuration containing bespoke structured query language database, its configuration data language is not available from other Suppliers due to SWORD GRC owning the Active Risk Management Tool and source code. The expertise and unique knowledge necessary to undertake the support and maintenance contract lies onl Additional information: To view this notice, register as a supplier here: http://www.contracts.mod.uk/delta/signup.html?userType=supplier and search for the notice with reference 'UK-Bristol: Software support services.'. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7cea1dc2-628d-4cc2-afbf-f6798523b1c8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below. | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Mar 2020 | | Submission deadline | 4 Mar 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2020 - 31 Mar 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE, DE&S MAT STRAT, DE&S MAT STRAT | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS34 8JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | South Gloucestershire | | Electoral ward | Stoke Park & Cheswick | | Westminster constituency | Filton and Bradley Stoke | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72261000 - Software support services ## Release History - 16 Mar 2020 at 08:33 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7cea1dc2-628d-4cc2-afbf-f6798523b1c8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7cea1dc2-628d-4cc2-afbf-f6798523b1c8 16th March 2020 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.contracts.mod.uk/delta/signup.html?userType=supplier ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396.json.