---
title: "Integrated Collections Management and Transaction Solution (ICMTS)"
ocid: "ocds-b5fd17-c764884f-b4c4-4f69-81af-01c82bc69e72"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c764884f-b4c4-4f69-81af-01c82bc69e72"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c764884f-b4c4-4f69-81af-01c82bc69e72.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c764884f-b4c4-4f69-81af-01c82bc69e72.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDENS, KEW"
published: "2021-03-03"
---

# Integrated Collections Management and Transaction Solution (ICMTS)

Buyer: ROYAL BOTANIC GARDENS, KEW  
Current stage: Award  
OCID: ocds-b5fd17-c764884f-b4c4-4f69-81af-01c82bc69e72

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## Summary

The Royal Botanic Gardens, Kew, located in Surrey, England, has initiated a tender for the Integrated Collections Management and Transaction Solution (ICMTS). This procurement is classified under the software package and information systems category and is conducted through an open procedure above threshold. The tender period commenced on 1st July 2020 and concluded on 14th September 2020. The contract is valued at £420,000, with a minimum contract value of £35,000, and covers a contract period from 20th November 2020 to 19th November 2032.

This tender offers significant opportunities for businesses specialising in software development and information systems, particularly those focused on data integration and management solutions. Small and medium-sized enterprises (SMEs) would be particularly well-suited to compete for this contract, as the buying organisation encourages participation from such entities. Companies that can demonstrate expertise in enhancing data quality and access for large collections, alongside experience with digital resource management, will find this contracting opportunity advantageous for expanding their market presence.

## Notice

Royal Botanic Gardens Kew holds a vast and growing collection of plant and fungal data and databases that store information on specimens, names, taxonomy, traits, distributions, phylogenies, phenology and conservation. These include digital taxonomic and trait-based resources and collection databases and images. These resources link to all our collections and provide the basis for their integration. The collection databases are curated alongside the physical collection. A key challenge to our collections is the integration of currently disparate systems, to facilitate more efficient curation and management. To improve digital access and management of our collections, we aim to improve the integration and data quality of our collection databases, plant and fungal name databases and other relevant data sources. This will provide efficiencies in cataloguing the collections, ensure easier tracking of movements between collections, and support increased digital access to collection data. Additional information: How to apply The eTendering Portal can we found at: https://defra.bravosolution.co.uk/web/login.html Please use this link to register and apply for this tender opportunity. If you are not already registered you will need to do so first. Once registered and logged in you will need to search for the Invitation to Tender reference: itt_30066 or search for the project title: " RBGKEW823 Integrated Collections Management and Transaction Solution (ICMTS) " to access the tender documents. All communication should be directed through the eTendering Portal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/90566f04-6b6e-45ef-a909-9ecb3fbeb867 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Mar 2021 |
| Submission deadline | 14 Sep 2020 |
| Future notice date | Not specified |
| Award date | 4 Jan 2021 |
| Contract period | 28 Feb 2021 - 18 Feb 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £420,000 |
| Lots value | Not specified |
| Awards value | £53,750 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDENS, KEW |
| Locality | SURRREY |
| Post town | Twickenham |
| Postcode | TW9 3AE |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EARTHCAPE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 3 Mar 2021 at 09:49 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/90566f04-6b6e-45ef-a909-9ecb3fbeb867
- 2 Jul 2020 at 16:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0182bb00-0eba-46c3-b9f2-7e9e857725b3
- 1 Jul 2020 at 16:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0182bb00-0eba-46c3-b9f2-7e9e857725b3

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/90566f04-6b6e-45ef-a909-9ecb3fbeb867
  3rd March 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/0182bb00-0eba-46c3-b9f2-7e9e857725b3
  2nd July 2020 - Opportunity notice on Contracts Finder

## Notice URLs

- https://defra.bravosolution.co.uk/web/login.html

## Provenance

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