--- title: "Bristol City Council Council Chamber Hybrid meeting solution - Soft Market Test" ocid: "ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1.json" source: "Contracts Finder" current_stage: "Planning" buyer: "BRISTOL CITY COUNCIL" published: "2022-05-13" --- # Bristol City Council Council Chamber Hybrid meeting solution - Soft Market Test Buyer: BRISTOL CITY COUNCIL Current stage: Planning OCID: ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1.json) ## Summary Bristol City Council is currently in the planning stage of a procurement process titled "Bristol City Council Council Chamber Hybrid meeting solution - Soft Market Test". The purpose of this initiative is to evaluate the market's capabilities in providing an automated, operator-free hybrid conferencing solution for the Council Chamber. The engagement period for this soft market test is set to conclude on 3rd June 2022. The overall budget for this project ranges from £75,000 to £100,000 and it falls under the category of Radio, television, communication, telecommunication and related equipment. This procurement process is focused on options for hybrid council meetings, with a potential market engagement planned for mid to late 2022. This tender presents a significant opportunity for businesses specialising in audio-visual technology and telecommunications to expand their market presence. Companies that can provide innovative solutions for automated conferencing, such as those with experience in installing and maintaining hybrid meeting systems, would be particularly well-suited to participate. With the Bristol City Council seeking to enhance public engagement through technology, this project offers a chance for businesses to collaborate on developing state-of-the-art meeting solutions that facilitate accessibility and interactivity during council meetings. ## Notice Purpose Bristol City Council (BCC) is seeking to engage the market to gauge the capabilities by those with the specific experience and expertise required. The Council are interested in understanding the market availability and capability in delivering an automated "operator free" Hybrid conference solution for its Council Chamber, and is looking at options from off the shelf products through to collaborative development of a configured solution that would allow it to meet these requirements. We are currently reviewing options for Hybrid Council meetings, with the possibility of going to market in mid 2022 or late 2022, and the feedback we are collating in this exercise will feed into an initial business case that will assist in determining our next steps, including what routes to market we, as a public body, can take going forward. Looking forward The Council is seeking to run operator free Hybrid Council meetings from the Council Chamber. Building on existing AV technology of Crestron, Dante and Televic the Council is seeking a supplier to survey, design, install and maintain a solution moving forward. The Hybrid solution will provide members of the public, staff, and Councillors the ability to join and interact with Council meetings online. The Hybrid solution will broadcast meetings to the Councils YouTube page for the public to view. The Hybrid solution will also provide speech to text transcription for record keeping and improved accessibility. Please visit the Procontract e-tendering system to download the expression of interest form and respond to this notice. Link to the procontract e-portal - DN612499 - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=a25e58b4-c2d2-ec11-8114-005056b64545 This information will help the authority to formulate its procurement options and does not commit the authority to any particular procurement route. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/95f00516-c573-4ae0-8573-4bc3b0c077f6 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 May 2022 | | Submission deadline | Not specified | | Future notice date | 3 Jun 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BRISTOL CITY COUNCIL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 5TB | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Central | | Westminster constituency | Bristol Central | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32000000 - Radio, television, communication, telecommunication and related equipment ## Release History - 13 May 2022 at 14:35 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/95f00516-c573-4ae0-8573-4bc3b0c077f6 - 13 May 2022 at 14:26 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/fffa3d21-650f-4138-99ee-c17e66f2eeca ## Documents - https://www.contractsfinder.service.gov.uk/Notice/95f00516-c573-4ae0-8573-4bc3b0c077f6 13th May 2022 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/fffa3d21-650f-4138-99ee-c17e66f2eeca 13th May 2022 - Early engagement notice on Contracts Finder ## Notice URLs - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=a25e58b4-c2d2-ec11-8114-005056b64545 - https://www.bristol.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c76bf49a-e0f7-48c5-80ae-7fa0801434e1.json.