---
title: "Expenses Management System"
ocid: "ocds-b5fd17-c76e3c6f-8021-437f-9acd-ed4b1246a5ea"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c76e3c6f-8021-437f-9acd-ed4b1246a5ea"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c76e3c6f-8021-437f-9acd-ed4b1246a5ea.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c76e3c6f-8021-437f-9acd-ed4b1246a5ea.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "UNIVERSITY OF CENTRAL LANCASHIRE HEC"
published: "2017-03-07"
---

# Expenses Management System

Buyer: UNIVERSITY OF CENTRAL LANCASHIRE HEC  
Current stage: Tender  
OCID: ocds-b5fd17-c76e3c6f-8021-437f-9acd-ed4b1246a5ea

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## Summary

The University of Central Lancashire (UCLan) is currently seeking a supplier for an "Expenses Management System" to replace its outdated paper-based expense management processes. This procurement falls under the classification of financial systems software package and is situated in Preston, England. The procurement method being utilised is a selective tendering process, specifically a restricted procedure, with the tender period closing on 6th April 2017. The contract is anticipated to commence on 1st August 2017 and will last until 31st July 2022, with an estimated value of £100,000.

This tender presents a valuable opportunity for businesses, particularly those specialising in the development and implementation of financial software solutions, to engage with UCLan and contribute to modernising their expense management system. Small to medium-sized enterprises (SMEs) that can offer innovative digital solutions to enhance efficiency and minimise error are well-suited for this tender. Companies that provide robust interfaces with financial and HR systems, like Unit4 Agresso and Midland ITrent, will find this opportunity especially pertinent for business growth.

## Notice

The University of Central Lancashire (UCLan) is seeking to replace the current paper based system of managing expenses with a new electronic system which will streamline processes. We currently use a paper-based system, which is resource and time intensive and increases the risk of error and potentially malpractice. The university processes between 4,000-6,000 paper claim forms a year. In one year for example there were 4,523 claims from 1,289 individuals for PS681,000 across 472 project codes and 106 account codes involving 16,223 lines in Agresso The University therefore requires a modern, professional, efficient electronic expenses system to seamlessly interface with the Financial Accounting system (Unit4 Agresso) and Payroll/HR system, (Midland ITrent) that will be more efficient and cost effective Additional information: Please apply at the website below https://in-tendhost.co.uk/universitycentrallancs/aspx/Home

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4f46788d-ba23-49ab-a13b-bc73da9b9bbf |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Mar 2017 |
| Submission deadline | 6 Apr 2017 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Jul 2017 - 31 Jul 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF CENTRAL LANCASHIRE HEC |
| Locality | PRESTON |
| Post town | Preston |
| Postcode | PR1 2HE |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD45 Mid Lancashire |
| Local authority | Preston |
| Electoral ward | City Centre |
| Westminster constituency | Preston |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48442000 - Financial systems software package

## Release History

- 7 Mar 2017 at 09:44 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4f46788d-ba23-49ab-a13b-bc73da9b9bbf

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4f46788d-ba23-49ab-a13b-bc73da9b9bbf
  7th March 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/universitycentrallancs/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c76e3c6f-8021-437f-9acd-ed4b1246a5ea. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c76e3c6f-8021-437f-9acd-ed4b1246a5ea.json.