--- title: "Integrated Financial Management System for Further Education" ocid: "ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE NATIONAL COLLEGE FOR HIGH SPEED RAIL" published: "2018-02-20" --- # Integrated Financial Management System for Further Education Buyer: THE NATIONAL COLLEGE FOR HIGH SPEED RAIL Current stage: Tender OCID: ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5.json) ## Summary The National College for High Speed Rail is seeking tenders for the provision of an Integrated Financial Management System, with a focus on services related to financial management software for further education institutions. The procurement is currently in the tender stage, with the deadline for submissions set for 22 March 2018. This cloud-based system must be implemented before the new financial year commencing in August 2018. The project includes a range of financial modules and requires suppliers to have established, referenceable solutions tailored for educational settings. This tender presents significant opportunities for businesses specialising in financial systems software, particularly those with experience in educational environments. Companies that can demonstrate a successful track record in delivering cloud-based financial management solutions, along with integration capabilities with platforms like Microsoft Office, would be particularly well-suited to compete. Additionally, firms that can offer flexibility in contract terms while focusing on compliance with the purchaser's requirements will find a conducive environment for growth in this procurement process. ## Notice The College is seeking tenders from experienced and qualified suppliers for the provision of integrated financial management software (FMS) and associated support services. The College intends to source a financial management system which must be in place at the start of the new financial year in August 2018. The system selected and implemented will be cloud-based in line with the ICT application strategy. The College is not willing to consider options for onsite hosting. The College is looking for the following modules: Sales Ledger, Purchase Ledger, Nominal Ledger, Procurement with online approval functionality, Invoice Authorisation and Approval, Budgeting and Forecasting, Banking, Cash Book, Period-End and Year-End, Fixed Asset Register, VAT reconciliation, On-line payments and Management Information. HR is a future optional requirement and at this stage bidders should make a recommendation of providers that they have successfully integrated with the FMS being proposed. The procurement will be carried out as a future separate exercise. Integration to Microsoft Office and existing College Systems including - Document Management System and Student Records Systems. Given the short time-scale for the implementation and the degree of change taking place in the College we are seeking an established and referenceable solution to meet our requirements. The College has prepared its own bespoke contract for the provision of the hosted software as a service (SaaS). As part of the PQQ stage, bidders are permitted, but not obliged, to make comments on and propose amendments to the terms of the draft Contract. Those comments and amendments must be submitted as part of the PQQ submission in accordance with the process and instructions contained in the PQQ. Please note that this is the only opportunity bidders will have to comment on and propose amendments to the draft contract. Once the deadline for the PQQ submission has passed, there will not be any opportunity for bidders to submit comments on or propose amendments to the Contract and bidders will be required to submit their tender on the basis of the consolidated Contract the College issues with the ITT. There will be no opportunity to negotiate the Contract in any way. Any attempt to do so (including by a bidder submitting its own terms and conditions or by submitting a qualified or caveated tender) will render the relevant bidder's tender non-compliant and the bidder will be excluded from the procurement process. During the PQQ evaluation period, the College will consider the comments and proposed amendments to the draft Contract which have been submitted by bidders and the College will determine whether the comments and proposed amendments may or may not be incorporated into the consolidated Contract issued to shortlisted bidders as part of the ITT. Further details are set out in the procurement documents. Additional information: Please Register your organisation's Expression of Interest with the National College for High Speed Rail for this procurement and to receive the PQQ to : Procurement@nchsr.ac.uk including the reference: NCHSR FMS PQQ MC/2018/02 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2882b5c6-cc62-4b2b-9987-f34122d019ba | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Feb 2018 | | Submission deadline | 22 Mar 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2018 - 1 Aug 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £600,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE NATIONAL COLLEGE FOR HIGH SPEED RAIL | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B7 4AG | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Nechells | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48442000 - Financial systems software package ## Release History - 20 Feb 2018 at 12:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2882b5c6-cc62-4b2b-9987-f34122d019ba ## Documents - https://www.contractsfinder.service.gov.uk/Notice/2882b5c6-cc62-4b2b-9987-f34122d019ba 20th February 2018 - Opportunity notice on Contracts Finder - http://Procurement@nchsr.ac.uk To Register and request documentation ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5.json.