---
title: "Supply, maintenance and licencing of Scanners for scanning of Clinical Records"
ocid: "ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST"
published: "2025-05-09"
---

# Supply, maintenance and licencing of Scanners for scanning of Clinical Records

Buyer: UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST  
Current stage: Award  
OCID: ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953

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## Summary

The procurement process for the "Supply, maintenance and licencing of Scanners for scanning of Clinical Records" has been completed. The buying organisation is the United Lincolnshire Teaching Hospitals NHS Trust, located in Lincoln, United Kingdom. This contract falls within the industry category of office and computing machinery, covering the supply, maintenance, and software licencing of scanners. The procurement method was selective, executed through a call-off from the NOECPC IT Hardware and Services Framework Agreement. The award stage was reached as of 9th May 2025, with the contract commencing on 4th August 2025 and set to conclude on 3rd August 2030. The contract is valued at £903,909.19 GBP inclusive of VAT.

This tender presents significant business growth opportunities, particularly for companies specialising in office and computing machinery and equipment. The contract's focus on the supply and maintenance of scanners lends itself well to businesses capable of providing durable machinery and comprehensive after-sales services. The project's scale and duration could benefit SMEs, as the procurement process indicates suitability for these organisations, though VCSEs may not align as well. Participating in such tenders can position businesses for future similar contracts and establish them within the healthcare industry.

## Notice

Purchase of scanners for use in the operation of internal scanning bureau's to scan clinical and other records as images for transfer to and hold the Authority's Electronic Data Management System. The contract includes the installation, maintenance and software licencing for the scanners. The initial requirement is for 3 scanners initially with the scope to purchase additional scanners at a later date. The contract value is based on the purchase of a total of 6 scanners throughout the contract duration. The contract has been awarded via the NOECPC IT Hardware and Services Framework (LINK 3). The contract is for 5 years with no options to extend. The contract values published in this notice are inclusive of VAT.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fca80a53-6f55-48e1-bf41-7ffb28dcd6aa |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 May 2025 |
| Submission deadline | 5 Mar 2025 |
| Future notice date | Not specified |
| Award date | 27 Apr 2025 |
| Contract period | 3 Aug 2025 - 3 Aug 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £903,909 |
| Lots value | Not specified |
| Awards value | £903,909 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST |
| Locality | LINCOLN, |
| Post town | Lincoln |
| Postcode | LN5 7JH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF3 Lincolnshire |
| ITL 3 | TLF30 Lincolnshire CC |
| Local authority | Lincoln |
| Electoral ward | Park |
| Westminster constituency | Lincoln |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

## Release History

- 9 May 2025 at 13:34 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/fca80a53-6f55-48e1-bf41-7ffb28dcd6aa

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/fca80a53-6f55-48e1-bf41-7ffb28dcd6aa
  9th May 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953.json.