--- title: "Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights" ocid: "ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SPROWSTON TOWN COUNCIL" published: "2025-01-14" --- # Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights Buyer: SPROWSTON TOWN COUNCIL Current stage: Tender OCID: ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e.json) ## Summary Sprowston Town Council has issued a tender for the conversion of approximately 700 non-LED streetlights to LED lighting, along with the management and maintenance of a total of 840 streetlights. The contract, valued between £200,000 and £300,000, encompasses the supply and installation of a Central Management System (CMS) to facilitate real-time fault reporting and programmable lighting profiles. This open procedure falls within the Street-lighting maintenance services industry category (CPV code 50232100) and is targeted towards SMEs. Key dates include the tender submission deadline on 24th January 2025 and the contract commencement on 12th March 2025. The project will be located in Sprowston, Norwich, with submissions directed to the Town Council at their Norwich address. This tender offers substantial opportunities for businesses specialising in LED lighting conversion, CMS implementation, and streetlight maintenance. It is particularly suited for companies with experience in handling large-scale lighting infrastructure projects and providing long-term maintenance services. SMEs in the lighting and smart city solutions sectors will find this tender beneficial for expanding their portfolio and gaining a significant public sector contract, fostering growth and visibility in the industry. The emphasis on an open procurement method ensures a competitive process, encouraging innovation and cost-effective solutions. ## Notice Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED streetlights which require conversion to LED lighting. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification. The Council is also looking for concurrent implementation of a Central Management System (to be managed by the successful bidder) that will allow real time or near-real time fault self-reporting across our entire lighting stock. The Central Management System must also support bespoke, programmable, part-night lighting and/or dimming profiles on a column-by-column or street-by-street basis. Lastly, we require all of the above to be managed and maintained by the successful bidder, for the duration of the contract. For the avoidance of doubt, this tender is for one agreement, divided into three parts, none of which are "lots": Part 1: Conversion of Sprowston Town Council's non-LED Streetlights to LEDs of a specification suitable for footway lighting, as per the Highways Act 1980 Part 2: Supply and installation of a Central Management System (CMS) for the entirety of Town Council's lighting stock (including the newly converted LEDs and any pre-existing LEDs) Part 3: Annual management and maintenance of Sprowston Town Council's streetlights (including the newly converted LEDs and any pre-existing LEDs - as per part 1) and the new Central Management System (as per part 2). Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date. This tender is divided into three Parts. You will need to complete a single ITT Part B document for Part 1 and Part 2 combined, and a separate ITT Part B document for Part 3. Please ensure you return your completed ITT Part B documents and any other necessary information by the tender deadline. Return to townclerk@sprowston-tc.gov.uk or on a USB drive to Sprowston Town Council, Recreation Ground Road, Sprowston, Norwich, Norfolk, NR7 8EW, England. All submissions must be clearly labelled "Streetlighting Tender". ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/77d8021c-534b-4d63-940f-06bfe762a2ba | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Jan 2025 | | Submission deadline | 24 Jan 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 12 Mar 2025 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SPROWSTON TOWN COUNCIL | | Locality | NORWICH | | Post town | Norwich | | Postcode | NR7 8EW | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH5 Norfolk | | ITL 3 | TLH51 Norwich and East Norfolk | | Local authority | Broadland | | Electoral ward | Sprowston Central | | Westminster constituency | Norwich North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50232100 - Street-lighting maintenance services ## Release History - 14 Jan 2025 at 13:19 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/77d8021c-534b-4d63-940f-06bfe762a2ba - 20 Dec 2024 at 17:08 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/77d8021c-534b-4d63-940f-06bfe762a2ba - 6 Dec 2024 at 18:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/77d8021c-534b-4d63-940f-06bfe762a2ba ## Documents - https://www.contractsfinder.service.gov.uk/Notice/77d8021c-534b-4d63-940f-06bfe762a2ba 14th January 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/186bb728-485e-4f86-aa49-94f774915779 Overview of the tender. Time line of the tendering process (subject to change). How to submit a tender. Specifications. - https://www.contractsfinder.service.gov.uk/Notice/Attachment/97a04980-1f50-43b3-87b9-e95036aee9eb Response Pack for parts 1 and 2 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7d43a03d-14a1-4d98-9795-acffa67529b5 Response Pack for part 3 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/30425492-3281-4272-937e-46d187a62f10 Terms and Conditions Services. Service Level Agreements (including a restatement of specifications). - https://www.contractsfinder.service.gov.uk/Notice/Attachment/16fd140c-1492-419e-b5fb-f098b1191023 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e089bc80-192b-4939-b695-c65fe46f35d8 Clarifications #1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/165892ab-0937-4c86-90c0-790412ae0aa6 Clarifications #1_Street Light List Sprowston - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d9e4b53f-ea38-42c4-b015-fcfb4f90fbfb Clarifications #2 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/11498c2b-6403-437a-acc7-3a53c9293e30 Clarifications #3 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/942b7d8c-42ac-4a02-a595-ced690c4bcb6 Clarifications #4 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a180473d-5ac7-4d90-b224-65edbbcaecd9 Clarifications #5 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/386a1a67-8b14-4cbf-822a-df414784d556 Minor amendment to tendering timeline. Confirmation of date for compliant bidders to present their bids to Councillors. ## Notice URLs - https://sprowston-tc.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e.json.