---
title: "Desk and meeting room booking software"
ocid: "ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LANCASTER CITY COUNCIL"
published: "2025-03-28"
---

# Desk and meeting room booking software

Buyer: LANCASTER CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85.json)

## Summary

Lancaster City Council has successfully completed the procurement process for a desk and meeting room booking software. The tender, falling under the industry category of software packages and information systems (CPV code 48000000), has culminated in the awarding of a contract to Hubstar Systems Limited. The software is to be implemented across locations in England, with the contract beginning on 1st November 2024 and running until 30th October 2027. The direct award procurement method ensured a swift process, with the award notice officially published on 28th March 2025. The total contract value is £101,088.

This tender represents a significant opportunity for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), particularly those in the software development sector. Businesses specialising in innovative software solutions for corporate environments could find substantial growth opportunities by engaging in similar procurement processes. The successful bidder, Hubstar Systems Limited, is an SME, illustrating the feasibility and advantages of smaller businesses successfully competing for government contracts. This could potentially lead to further opportunities within public sector projects, enhancing their portfolio and market presence.

## Notice

Direct award for desk and meeting room booking software

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ca55cfdb-dc39-4aab-81b7-7ba55c9fbf1b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2025 |
| Submission deadline | 1 Sep 2024 |
| Future notice date | Not specified |
| Award date | 31 Oct 2024 |
| Contract period | 1 Nov 2024 - 31 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £101,088 |
| Lots value | Not specified |
| Awards value | £101,088 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LANCASTER CITY COUNCIL |
| Locality | LANCASTER |
| Post town | Lancaster |
| Postcode | LA1 1PJ |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD44 Lancaster and Wyre |
| Local authority | Lancaster |
| Electoral ward | Castle |
| Westminster constituency | Lancaster and Wyre |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HUBSTAR SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 28 Mar 2025 at 09:28 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ca55cfdb-dc39-4aab-81b7-7ba55c9fbf1b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/ca55cfdb-dc39-4aab-81b7-7ba55c9fbf1b
  28th March 2025 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.lancaster.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ca33ccfe-86d8-4827-bd54-0177fb0f9a85.json.