--- title: "21029 - Microsoft 365 Optimisation" ocid: "ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PLYMOUTH CITY COUNCIL" published: "2021-04-29" --- # 21029 - Microsoft 365 Optimisation Buyer: PLYMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063.json) ## Summary Plymouth City Council is currently seeking tenders for the project titled "21029 - Microsoft 365 Optimisation," which falls under the services category, specifically focusing on information systems and servers. The procurement process is at the Tender stage, with the tender period closing on 29 April 2021 at 13:00 BST. This project aims to enhance digital collaboration and security, integrating Microsoft 365 mobile applications across devices, and has an estimated contract value of £20,000, running from 28 May 2021 to 1 September 2021. The procurement method being utilised is an open procedure. This tender presents a significant opportunity for small to medium-sized enterprises (SMEs) that specialise in IT services, digital transformation, or software solutions, particularly those with experience in the Microsoft ecosystem. Businesses that can provide innovative approaches to enhance productivity and security, as well as improve collaborative tools within large organisations, would be particularly well-suited to compete for this contract. Engaging in this project could lead to broader partnerships and contracts within the public sector in the region. ## Notice M365 has been a vital project supporting PCC's transformation to digital and mobile working. This project has remained live despite changes to programmes and the portfolio and is now a project being delivered under the Business Support Programme. M365 is an intelligent productivity solution that allows secure collaboration and protects our organisation's data assets through advanced security protocols and device management features. In tranche 1 the journey to deliver Microsoft 365 started with the migration of all staff email accounts from our servers to the cloud and the launch of the new staff intranet on SharePoint. Once these were complete a plan was defined to roll out collaboration tools using Microsoft 365 to the organisation however as a result of Covid- 19 the decision was made to roll MS Teams out to the whole organisation using a Champions Network to support the roll out. There are now over 130 Champions across the organisation and over 2300 members of staff are using MS Teams on a regular basis. There are 356 Teams sites, there have been in excess of 6000 calls and over 65,000 meetings held through MS Teams since its launch on the 1st April. Building on the success of tranche 1, the project has defined Tranche 2, M365 Optimisation, where we are now progressing towards rolling out M365 mobile apps on BYOD, personal mobiles and all corporate devices and providing digital tools so PCC can work more flexibly and productively, better manage security, simplify infrastructure and to modernise services. It will address existing challenges e.g. limited collaboration between partners; inconsistent ways of communicating; unproductive time when out of the office; over reliance on physical meetings and lost time due to travelling; excess time spent on tasks due to lack of automation. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/865d2e1e-998d-4837-a47c-513986aa2a5d | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Other - Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Apr 2021 | | Submission deadline | 29 Apr 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 27 May 2021 - 1 Sep 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £20,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PLYMOUTH CITY COUNCIL | | Locality | PLYMOUTH | | Post town | Plymouth | | Postcode | PL1 3BJ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK41 Plymouth | | Local authority | Plymouth | | Electoral ward | St Peter and the Waterfront | | Westminster constituency | Plymouth Sutton and Devonport | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48800000 - Information systems and servers ## Release History - 29 Apr 2021 at 09:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/865d2e1e-998d-4837-a47c-513986aa2a5d - 22 Apr 2021 at 13:18 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/865d2e1e-998d-4837-a47c-513986aa2a5d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/865d2e1e-998d-4837-a47c-513986aa2a5d 29th April 2021 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.plymouth.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063.json.