--- title: "Request for Information - Events Management Solution (AccessPoint)" ocid: "ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9.json" source: "Contracts Finder" current_stage: "Planning" buyer: "COLLEGE OF POLICING LIMITED" published: "2024-01-18" --- # Request for Information - Events Management Solution (AccessPoint) Buyer: COLLEGE OF POLICING LIMITED Current stage: Planning OCID: ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9.json) ## Summary The College of Policing Limited has initiated a tender process for an "Events Management Solution (AccessPoint)" within the Facilities Management and Software Package industry category. The planning stage involves engaging potential suppliers with an end date for engagement set on January 26, 2024. The tender seeks a solution to manage onsite and online events, delegate registration, room scheduling, catering services, and more, to be operated in the UK. The buying organisation is based in Harrogate, England. This public procurement opportunity for an Events Management Solution can be advantageous for businesses in the software development, event services, and training sectors. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are well-suited to compete. The tender presents a chance for businesses to provide innovative services catering to the specific needs of the College of Policing, including managing events, accommodation, and security for delegates visiting their locations in England and Wales. ## Notice The College of Policing is the professional body for all in policing in England and Wales. We have two sites where we host delegates and we generate revenue by hosting events, training courses and offer hotel accommodation. All onsite events have the option for delegates to access our onsite catering services. The solution is required to manage our onsite/online and hybrid meetings, events, and conferences to allow delegates to search and book. We also require scheduling of rooms and event spaces, allocation of people resources, event space setup, delegate registration, invoice tracking and payment. We require a booking form/ journey for delegates so they can self-book event or be booked on by someone else. The solution would need to manage tasks performed by our onsite reception, security, catering, and housekeeping teams. The solution should provide reporting analytics features for us to generate metrics for Management Information reporting on all aspects of our activity. All functionality should be auditable and utilise Role Based Access Control (RBAC). Data should be stored/ hosted and handled in the UK. All staff who have access to the system must be vetted at NPPV2 for non-privileged users and NPPV3 for privileged users. Please include 'Request for Information - Events Management Solution (AccessPoint)' your email subject header when you respond. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fa8ba77c-1307-48dc-85e8-44774ab3c3ff | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jan 2024 | | Submission deadline | Not specified | | Future notice date | 26 Jan 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COLLEGE OF POLICING LIMITED | | Locality | HARROGATE | | Post town | Harrogate | | Postcode | HG3 1UF | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE22 North Yorkshire | | Local authority | North Yorkshire | | Electoral ward | Harlow & St. Georges | | Westminster constituency | Harrogate and Knaresborough | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 55 - Hotel, restaurant and retail trade services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48420000 - Facilities management software package and software package suite - 48931000 - Training software package - 55120000 - Hotel meeting and conference services - 55900000 - Retail trade services - 72212100 - Industry specific software development services - 72212333 - Contact management software development services - 72212445 - Customer Relation Management software development services - 72212517 - IT software development services - 72212900 - Miscellaneous software development services and computer systems - 72212931 - Training software development services - 72261000 - Software support services - 72262000 - Software development services - 72263000 - Software implementation services - 72265000 - Software configuration services - 72266000 - Software consultancy services - 79930000 - Specialty design services - 79952000 - Event services ## Release History - 18 Jan 2024 at 14:42 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/fa8ba77c-1307-48dc-85e8-44774ab3c3ff - 18 Dec 2023 at 09:44 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/fa8ba77c-1307-48dc-85e8-44774ab3c3ff - 15 Dec 2023 at 13:41 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/fa8ba77c-1307-48dc-85e8-44774ab3c3ff - 15 Dec 2023 at 11:27 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/fa8ba77c-1307-48dc-85e8-44774ab3c3ff ## Documents - https://www.contractsfinder.service.gov.uk/Notice/fa8ba77c-1307-48dc-85e8-44774ab3c3ff 18th January 2024 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d5807c40-de69-4b08-b0fb-85f277cca91c - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4ab8c6b7-e8e5-40cc-964e-eb07de483cb3 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1f654296-fae9-4e0c-9b5f-6c17856cd0f7 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-cb39d4ad-1fb0-40b9-8ad7-523726d400a9.json.