---
title: "Cloud Alpha for Transfer of Digital Records"
ocid: "ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2023-12-19"
---

# Cloud Alpha for Transfer of Digital Records

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4.json)

## Summary

```html

The National Archives is seeking a solution for the transfer of digital records from departmental cloud-based information management systems to TNA through the Transfer Digital Records service. The tender titled "Cloud Alpha for Transfer of Digital Records" falls under the IT services category, with a value of £85,201.22. The procurement method is selective, calling off from a framework agreement. The tender period ends on 29th September 2023, with a contract period from 8th January 2024 to 31st March 2024.

```

```html

This opportunity is well-suited for businesses providing IT services, consulting, software development, and Internet support. Small and medium-sized enterprises are suitable for this tender. Businesses offering solutions for secure transfer of digital records from cloud-based environments, specifically SharePoint Online, to TNA could benefit from this procurement contract.

```

## Notice

The National Archives has developed a new service for the transfer of born-digital records to TNA. Transfer Digital Records (TDR), released in public beta in April 2023, helps UK Government departments (and other 'Public Record Bodies') upload, prepare and transfer digital public records to TNA for permanent preservation (and if applicable access), through a web browser, and within an AWS environment. This helps departments transfer records quickly and easily, helping them comply with the Public Records Act. TDR accepts upload of records from a network drive environment. An increasing number of users are now using cloud ecosystems, mostly SharePoint Online. The National Archives wishes to develop a service that enables transfer of digital records from these environments into TDR. Records cannot yet be sent directly from M365 SharePoint to TDR, so transfer from SharePoint currently requires transferring bodies to download/export their records from SharePoint to a network drive environment in order to follow the standard upload process. This can result in loss of metadata which damages record integrity. We wish to create a new method that is easy to use and enables transfer from SharePoint Online (or other cloud-based tools) without loss of metadata or integrity. For this Alpha we are looking for solution(s) for the transfer of records from departmental cloud-based information management systems to TNA. This includes designing the approach and delivering a working prototype / proof of concept which demonstrates secure transfer of a government department's digital records from SharePoint Online to The National Archives, via the Transfer Digital Records (TDR) service. GCloud service id 297874369314721

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/96dad213-dfca-4205-8a59-36bf4a00038c |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Dec 2023 |
| Submission deadline | 29 Sep 2023 |
| Future notice date | Not specified |
| Award date | 21 Nov 2023 |
| Contract period | 8 Jan 2024 - 31 Mar 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £85,201 |
| Lots value | Not specified |
| Awards value | £85,201 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 19 Dec 2023 at 13:27 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/96dad213-dfca-4205-8a59-36bf4a00038c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/96dad213-dfca-4205-8a59-36bf4a00038c
  19th December 2023 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4.json.