--- title: "Provision of a Catering Payment Solution (EPOS)" ocid: "ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2019-06-13" --- # Provision of a Catering Payment Solution (EPOS) Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Tender OCID: ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740.json) ## Summary The University of Southampton is currently conducting an open procurement process for a Catering Payment Solution (EPOS) under the title "Provision of a Catering Payment Solution (EPOS)." This project falls within the goods category, specifically focusing on point of sale software packages, and is situated in the South East of England. The tender period is set to conclude on 16 July 2019, and the resulting contract will run from 1 October 2019 to 30 September 2026. The estimated contract value is £410,000, with a minimum value of £380,000, which reflects the university's commitment to enhancing their customer service and operational efficiency through modernised payment solutions. This tender presents a significant opportunity for businesses specialising in point of sale systems, payment technology, and related software solutions. Companies that are capable of providing innovative, scalable, and secure payment systems, especially those focused on integrating loyalty and marketing services, will be well-suited to compete. This is particularly relevant for small and medium-sized enterprises (SMEs) that are looking to expand their customer base within the public sector. The use of an electronic tendering system (In-Tend) streamlines the process, making submitting bids accessible for qualified suppliers keen to partner with a leading educational institution. ## Notice The University of Southampton (UoS) is seeking to procure a Catering Payment Solution (EPOS) that will replace the existing cash register system and provide enhanced hardware and software capability and web-/app-based payment, marketing and loyalty services. The right system will support the University in: * Delivering an excellent customer experience through the provision of an up-to-date and supportable cateringpayments service, comparable to that of a major high street retailer. * Provide a sustainable and scalable service that is able to meet changing customer needs in respect topayments and ordering requirements. * Speed up transactions at the till. * Encourage customers to use bank card or e-payment over cash transactions thus reducing cash handling,cash reconciliation and associated bank charges. * Ensure compliance with the Payment Card Industry Data Security Standards. Additional information: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with Tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the Tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, Tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by Tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/be1a6137-3875-428e-92f4-41d2868991b2 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jun 2019 | | Submission deadline | 16 Jul 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2019 - 30 Sep 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £410,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | SOUTHAMPTON | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48110000 - Point of sale (POS) software package ## Release History - 13 Jun 2019 at 20:49 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/be1a6137-3875-428e-92f4-41d2868991b2 - 13 Jun 2019 at 20:45 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/be1a6137-3875-428e-92f4-41d2868991b2 - 13 Jun 2019 at 20:43 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/be1a6137-3875-428e-92f4-41d2868991b2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/be1a6137-3875-428e-92f4-41d2868991b2 13th June 2019 - Opportunity notice on Contracts Finder ## Notice URLs - https://intendhost.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-cbb12ba0-3396-48ed-b619-471395dd7740.json.