---
title: "QU311 - Payroll Bureau - Acivico Limited and its subsidiaries - AWARD"
ocid: "ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BIRMINGHAM CITY COUNCIL"
published: "2019-12-17"
---

# QU311 - Payroll Bureau - Acivico Limited and its subsidiaries - AWARD

Buyer: BIRMINGHAM CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337

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## Summary

The procurement process involves Birmingham City Council, which is seeking a supplier to provide a comprehensive Payroll Bureau Service for its wholly owned company, Acivico Limited, and its subsidiaries. The tender, titled "QU311 - Payroll Bureau - Acivico Limited and its subsidiaries - AWARD," falls under the services industry category and has a key contract period starting on 9 December 2019 and ending on 8 December 2021, with options for extensions. The procurement method used is an open procedure, and the deadline for submitting quotations was at noon on 27 November 2019.

This tender presents significant opportunities for businesses specialising in payroll management and financial consultancy services, particularly those that can offer innovative solutions for payroll processing, compliance, and employee self-service features. Small and medium-sized enterprises (SMEs) would be well-suited to compete, as the procurement process encourages participation from a diverse range of suppliers. Successful bidders could benefit from a long-term partnership with a major local authority, potentially leading to further contracts as Acivico Limited expands its services.

## Notice

Acivico Limited requires a supplier for the provision of a comprehensive Payroll Bureau Service. Acivico Limited is wholly owned by Birmingham City council and has three subsidiary companies. The Group (including Acivico Limited Company) currently consists of Building Consultancy Limited, Design, Construction and Facilities Management (DCFM) Limited and Acivico Traded Services Limited although in the future may set up further companies under the Group structure. Collectively and individually, the companies are referred to as Acivico. The intention is to set up a payroll bureau that is able to identify which company the employee is assigned to. Each company will have its own PAYE reference. The payroll bureau service will include, but not limited to: 1. Process monthly 2. Optional - Employees to be able to access an employee self-serve portal 3. Breakdown of all employees and employers pay and deductions. 4. At the year-end produce the P60's and P11D's 5. On board all new employees, process changes and process leavers as directed by Acivico HR 6. Responsible for submitting returns to HMRC and pension scheme 7. Liaise with Acivico HR and Finance in the provision of information and advice 8. Liaise with employees and external parties as required 9. Attend quarterly performance review meetings The contract will commence on 9 December 2019 to allow for implementation and mobilisation by 1 April 2020. The contract will be for two years four months in the first instance with an option to extend for a further two 12 month periods subject to satisfactory performance for up to a maximum duration of four years four months. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation should be returned by Noon on 27th November 2019 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6cff3652-a5cf-4bac-9735-17dddc2e96c8 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Dec 2019 |
| Submission deadline | 27 Nov 2019 |
| Future notice date | Not specified |
| Award date | 17 Dec 2019 |
| Contract period | 9 Dec 2019 - 8 Dec 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIRMINGHAM CITY COUNCIL |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B2 2ZH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BARRIE BOOKKEEPING & PAYROLL SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 66 - Financial and insurance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48812000 - Financial information systems
- 66171000 - Financial consultancy services
- 79211110 - Payroll management services
- 79412000 - Financial management consultancy services
- 79631000 - Personnel and payroll services

## Release History

- 17 Dec 2019 at 11:00 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6cff3652-a5cf-4bac-9735-17dddc2e96c8

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6cff3652-a5cf-4bac-9735-17dddc2e96c8
  17th December 2019 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/birminghamcc
- https://in-tendhost.co.uk/birminghamcc/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337.json.