---
title: "Fiche Scanner Contract"
ocid: "ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "CORNWALL COUNCIL"
published: "2021-12-02"
---

# Fiche Scanner Contract

Buyer: CORNWALL COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86

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## Summary

The Cornwall Council is currently seeking contractors for the "Fiche Scanner Contract," aimed at digitising its extensive collection of planning records, which date back to 1947. This procurement falls under the scanning services industry category and has an estimated value of £45,000. The tender process is at the tender stage with an open procurement method, set to conclude on 17th December 2021. The contract itself is scheduled to commence on 22nd January 2022 and will run for two years, concluding on 22nd January 2024. Delivery is to take place in the United Kingdom, specifically to Cornwall Council's headquarters in Truro.

This tender offers significant opportunities for businesses specialising in digital imaging and document scanning services. Given the scale of the project, with approximately 10 million images needing to be scanned, companies with advanced scanning technology and experience in large-scale digitisation projects would be particularly well-suited to compete. This contract represents a chance for relevant firms to engage with one of the largest planning authorities in the UK, enhancing their portfolio while contributing to the preservation of historical records.

## Notice

We are looking to purchase an automated scanner, Mekel Mach7 to digitise our historic Fiche records. Planning has at least 500,000 Microfiche slides with planning records dating back to 1947. These are scanned and converted to digital copies as required for property searches, but the slides are getting old, and many are deteriorating quite rapidly. Currently the scanner used is a manual one which requires each image to be located by hand, a rectangle drawn arounds the image and then for each image to be scanned individually. There may be around 20 images on each slide, so about 10 million images to scan in total. This is many decades of work. Cornwall Council is the largest planning authority in the Country and as such has more planning records than most other authorities.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bb9a6e28-cd28-4603-9b10-8e73eb671fef |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Dec 2021 |
| Submission deadline | 17 Dec 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 22 Jan 2022 - 22 Jan 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £45,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CORNWALL COUNCIL |
| Locality | TRURO |
| Post town | Truro |
| Postcode | TR1 3AY |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Truro Boscawen & Redannick |
| Westminster constituency | Truro and Falmouth |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 2 Dec 2021 at 11:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/bb9a6e28-cd28-4603-9b10-8e73eb671fef
- 1 Dec 2021 at 12:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c9f51495-f6cf-401c-b0db-d4ff885b6b6f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/bb9a6e28-cd28-4603-9b10-8e73eb671fef
  2nd December 2021 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/c9f51495-f6cf-401c-b0db-d4ff885b6b6f
  1st December 2021 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.cornwall.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86.json.