---
title: "Document Scanning Equipment Request for Information"
ocid: "ocds-b5fd17-cc78a1a8-e9b4-4038-aa65-9805f16e0118"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-cc78a1a8-e9b4-4038-aa65-9805f16e0118"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-cc78a1a8-e9b4-4038-aa65-9805f16e0118.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-cc78a1a8-e9b4-4038-aa65-9805f16e0118.json"
source: "Contracts Finder"
current_stage: "Planning"
buyer: "NHS BUSINESS SERVICES AUTHORITY"
published: "2021-10-05"
---

# Document Scanning Equipment Request for Information

Buyer: NHS BUSINESS SERVICES AUTHORITY  
Current stage: Planning  
OCID: ocds-b5fd17-cc78a1a8-e9b4-4038-aa65-9805f16e0118

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## Summary

The NHS Business Services Authority is currently in the planning stage for a procurement process titled "Document Scanning Equipment Request for Information". Located in Newcastle upon Tyne, England, this initiative aims to explore the market for document scanning technology, including hardware and software solutions. A key milestone is the engagement end date set for 26th October 2021, during which interested suppliers must submit their written responses. Additional one-on-one sessions are scheduled for 21st October 2021, allowing suppliers to engage directly with the authority.

This tender presents an excellent opportunity for businesses specialising in scanning services, hardware, and software technology to contribute to NHSBSA's document scanning operations. Suppliers of office equipment and services, particularly small and medium-sized enterprises (SMEs) that can offer innovative scanning solutions, are well-suited to participate. As NHSBSA seeks to enhance its capabilities and ensure high-quality document management, this engagement could lead to substantial contracts in the healthcare sector, promoting growth and collaboration within the industry.

## Notice

Request for Information for the provision of document scanning equipment consisting of hardware, software and any associated maintenance services. The NHSBSA is one of Europe's specialist healthcare scanning operations with a proven track record of handling, scanning, retrieving and securely destroying documents to create digital records. The NHSBSA scan a variety of documents and this pre-market engagement exercise is to determine the technology (equipment and software) available to help the organisation continue to provide scanning services to our clients. This invitation to participate in the RFI has been published on the Find a Tender Service and on Contracts Finder. At this stage we are seeking high-level input to enable us to assess the market and to inform any future investment and resulting procurement process. Suppliers who register an interest are invited to attend 1-2-1 sessions being held on 21st October 2021. Written RFI responses are requested for 26th October 2021. Interested parties must register an interest in this RFI via https://health-family.force.com/s/Welcome (search opportunities using system reference C46514). Suppliers should note that this RFI is a market research exercise only and it is not an invitation to tender or invitation to offer an agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0e385f5f-0939-4b16-ac6d-e70f7944ecce |
| Notice type | Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Oct 2021 |
| Submission deadline | Not specified |
| Future notice date | 26 Oct 2021 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS BUSINESS SERVICES AUTHORITY |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE15 8NY |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Lemington |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30124520 - Scanner document feeders
- 32546000 - Digital switching equipment
- 38520000 - Scanners
- 38650000 - Photographic equipment
- 44316400 - Hardware
- 79131000 - Documentation services
- 79999100 - Scanning services

## Release History

- 5 Oct 2021 at 19:17 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/0e385f5f-0939-4b16-ac6d-e70f7944ecce

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0e385f5f-0939-4b16-ac6d-e70f7944ecce
  5th October 2021 - Early engagement notice on Contracts Finder

## Notice URLs

- https://health-family.force.com/s/Welcome

## Provenance

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