---
title: "Provision of software to maintain the Council's Historic Environment Records (HER) database"
ocid: "ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "EAST SUSSEX COUNTY COUNCIL"
published: "2025-02-19"
---

# Provision of software to maintain the Council's Historic Environment Records (HER) database

Buyer: EAST SUSSEX COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062

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## Summary

East Sussex County Council has concluded the procurement process for the provision of software to maintain the Council's Historic Environment Records (HER) database. The contract, awarded to Knowledge Integration Ltd, is classified under the IT software package industry category and will be implemented in the South East region of the United Kingdom. Following a direct procurement method, the contract began on 21st December 2023 and ends on 20th December 2027, inclusive of a 2-year extension from 21st March 2025 to 20th March 2027. The contract value is £46,800 GBP, reflecting the total amount for the extended period. All specifications will remain unchanged throughout the contract duration.

This tender creates significant opportunities for businesses involved in IT software development, specifically those capable of providing long-term software solutions with support and hosting services. Ideal candidates for similar future contracts include established IT firms with experience in managing historical data records, implementing software solutions, and providing continued support. By engaging in such contracts, businesses can establish strong partnerships with public sector clients, ensuring steady business growth and increased credibility in the lucrative government IT services market.

## Notice

East Sussex County Council (ESCC) require a replacement software product to maintain the Historic Environment Record (HER) database. The successful partner will provide the software, implement it, host it and provide support when needed. This contract has been awarded to the successful supplier by way of a Direct Award. As of 21st March 2025, the council will utilise the 2-year extension permitted in the original procurement and subsequent contract. The extended contract will now end on 20th March 2027. There will be no changes to the specification. Additional information: Value provided includes extensions (1 year plus 1 + 1 + 1). If the full 4 year contract period is taken discounts may apply. End date is the end of the initial period only (one year). As of 21st March 2025, the council will utilise the 2-year extension permitted in the original procurement and subsequent contract. The extended contract will now end on 20th March 2027. There will be no changes to the specification.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4a2b3824-f375-4a79-b39e-691d856e507f |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Single tender action (below threshold) |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Feb 2025 |
| Submission deadline | 20 Dec 2023 |
| Future notice date | Not specified |
| Award date | 21 Dec 2023 |
| Contract period | 21 Dec 2023 - 20 Dec 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £46,800 |
| Lots value | Not specified |
| Awards value | £46,800 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST SUSSEX COUNTY COUNCIL |
| Locality | LEWES |
| Post town | Brighton |
| Postcode | BN7 1UE |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ22 East Sussex CC |
| Local authority | Lewes |
| Electoral ward | Lewes Priory |
| Westminster constituency | Lewes |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KNOWLEDGE INTEGRATION |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48517000 - IT software package

## Release History

- 19 Feb 2025 at 12:59 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4a2b3824-f375-4a79-b39e-691d856e507f
- 5 Jan 2024 at 13:46 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4a2b3824-f375-4a79-b39e-691d856e507f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4a2b3824-f375-4a79-b39e-691d856e507f
  19th February 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062.json.