---
title: "Records management services"
ocid: "ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DFTC - DEPARTMENT FOR TRANSPORT"
published: "2024-09-10"
---

# Records management services

Buyer: DFTC - DEPARTMENT FOR TRANSPORT  
Current stage: Award  
OCID: ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5.json)

## Summary

The Department for Transport (DfT) has completed a procurement process for a novated contract providing records management services. Originally held by Shared Services Arvato, this contract has been transferred to Iron Mountain UK PLC. The contract, valued at £15,233, covers records management of paper documents along with their transportation if required. This process falls under the 'File Storage Box' industry category, with delivery locations including the UK, British Overseas Territories, Channel Islands, Isle of Man, Europe, and other international regions. The procurement was executed through a contract novation following the tender period which ended on 31st May 2024, with the contract period running from 1st July 2024 to 30th June 2025.

This tender presents substantial opportunities for businesses specialising in records management, particularly those capable of handling and transporting sensitive materials across multiple locations. Small and medium-sized enterprises (SMEs) are particularly well-suited to compete, given the procurement's suitability criteria. Companies with experience in providing comprehensive file storage solutions can leverage this opportunity to expand their services and establish a foothold in governmental contracts. Such engagements not only enhance business credibility but also open avenues for further collaborations with public sector entities.

## Notice

Novated contract to replace Shared Services Arvato with the Department for Transport for the provision of records management paper documents and their transport if required for Department for Transport staff.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3fecfa17-8c2e-4f71-b296-aff70317f58a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - Contract novation |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2024 |
| Submission deadline | 31 May 2024 |
| Future notice date | Not specified |
| Award date | 16 Jun 2024 |
| Contract period | 30 Jun 2024 - 30 Jun 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £15,233 |
| Lots value | Not specified |
| Awards value | £15,233 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DFTC - DEPARTMENT FOR TRANSPORT |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 4DR |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | Vincent Square |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30193700 - File storage box

## Release History

- 10 Sep 2024 at 10:12 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3fecfa17-8c2e-4f71-b296-aff70317f58a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3fecfa17-8c2e-4f71-b296-aff70317f58a
  10th September 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-cf821042-a70e-479a-9495-162cd5a6f9c5.json.