--- title: "New Highways Asset Management (HAMS) System" ocid: "ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SWINDON BOROUGH COUNCIL" published: "2019-08-22" --- # New Highways Asset Management (HAMS) System Buyer: SWINDON BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78.json) ## Summary Swindon Borough Council is currently conducting a procurement process for a New Highways Asset Management (HAMS) System. This tender falls under the services category, particularly focusing on software packages and information systems. The contract period is set to commence on 1st November 2019, initially for 60 months, with an option for up to five additional one-year extensions, potentially leading to a total contract duration of 10 years. Interested parties must submit their responses by 23rd September 2019. The initial estimated contract spend ranges between £560,000 and £917,000 for the first five years, escalating to a total of between £750,000 and £1,572,000 if all extensions are exercised. This tender presents a significant opportunity for businesses specialising in software development and asset management systems, particularly those that can offer innovative solutions and training for operational implementation. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, which could lead to long-term partnerships with Swindon Borough Council, especially given the potential for system applicability across various council services in the future. Companies with experience in data migration and system integration are likely to find this tender aligned with their capabilities, enabling them to contribute to enhancing local public service efficiencies. ## Notice Swindon Borough Council (SBC) invites expressions of interest from suitably qualified and experienced service providers for the provision of a New Highways Asset Management System. Project Description: To procure a New Highways Asset Management System for Swindon Borough Council's Highways, Street Lighting, Grounds, Pavement Management, Street works, Bridges & Structure, Drainage and Public Rights of Way teams and potentially there is scope to use this system for other services in the future. Initial contract term will commence 01/11/19 for 60 months with options to extend further 5 periods of 12months, 60 months in total. A full new implementation, including mobile working, training, data migration from the current solution to new solution, whose contract expires on 31/03/21 and include integration to the Council's Customer Portal & LED Lighting software. Bidders should aim to implement the contract for go-live of a fully new operational system between 9 & 12 months from contract date. Estimated contract spend between PS560,000 and PS917,000 across the initial 5 year contract term and between PS750,000 and PS1,572,000 across the total 10 years contract term if all extensions taken. Full details relating to the Goods/Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Contract Period: The contract will be initially for a period of 60 months commencing 1st November 2019 with the option to extend for a further 5 periods of 12 months, (60 months in total) for a total contract term of 10 years detailed in the procurement documents. Tender Responses: Tender Responses are required to be submitted no later than 23rd September 2019, 1400 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 14:00 on 13th September 2019. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2019/S 142-349660 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the required to respond to this opportunity, bearing Project Id: DN420701 Additional information: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=0cef9287-58a1-e911-80f8-005056b64545 Upon reviewing the estimated contract value ranges issued in the OJEU notice it has become apparent that these did not reflect all elements of the budget. Therefore instead of: "Estimated contract spend between PS350,000 and PS562,900 across the initial 5 year contract term and between PS562,900 and PS1,069,500 across the total 10 years contract term if all extensions taken." Read: "Estimated contract spend between PS560,000 and PS917,000 across the initial 5 year contract term and between PS750,000 and PS1,572,000 across the total 10 years contract term if all extensions taken." In order to achieve best value through a fair and open competition, the council is therefore extending the tender return date for 30 days to Monday 23rd September at 14:00 and the tender clarification date to Friday 13th September at 14:00. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cb92d210-bc0b-4073-9661-c8a76e51ad42 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Aug 2019 | | Submission deadline | 23 Sep 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2019 - 31 Oct 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,572,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JG | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 22 Aug 2019 at 13:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/cb92d210-bc0b-4073-9661-c8a76e51ad42 - 9 Aug 2019 at 08:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/66410965-b360-44bc-9654-406470d7517d - 24 Jul 2019 at 14:12 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8487ad1e-d084-4563-87a1-670c40a88345 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/cb92d210-bc0b-4073-9661-c8a76e51ad42 22nd August 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/66410965-b360-44bc-9654-406470d7517d 9th August 2019 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/8487ad1e-d084-4563-87a1-670c40a88345 24th July 2019 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.swindon.gov.uk/ - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=0cef9287-58a1-e911-80f8-005056b64545 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78.json.