---
title: "UKRI FM18067 Manned Guarding and Cleaning Services at the British Antarctic Survey - Cambridge"
ocid: "ocds-b5fd17-d1eee5f7-b290-4324-b064-006853dc4f73"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d1eee5f7-b290-4324-b064-006853dc4f73"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d1eee5f7-b290-4324-b064-006853dc4f73.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d1eee5f7-b290-4324-b064-006853dc4f73.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2019-04-11"
---

# UKRI FM18067 Manned Guarding and Cleaning Services at the British Antarctic Survey - Cambridge

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-d1eee5f7-b290-4324-b064-006853dc4f73

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## Summary

The procurement process involves UK Shared Business Services Limited acting on behalf of the British Antarctic Survey (BAS) to establish contracts for Manned Guarding and Cleaning Services in Cambridge. This open tender, identified as FM18067, is currently in the award stage. The tender period closed on 17th September 2018, with the contract period commencing on 4th February 2019 and lasting until 4th February 2022. The procurement is classified under security and cleaning services, with a total contract value of approximately £527,000.

This tender presents valuable growth opportunities for businesses specialising in security and cleaning services, especially for those with the capacity to handle contracts of this scale. Participation is encouraged from companies capable of delivering both lot types: Manned Guarding and Cleaning Services, thus allowing suppliers to tender for one or both lots. This approach can benefit small and medium-sized enterprises looking to expand their service offerings by engaging in collaborative or subcontracting arrangements.

## Notice

The final date and time for the submission of bids is Monday 17th September 2018 at 11:00 UK Shared Business Services (UK SBS), on behalf of the British Antarctic Survey Cambridge (BAS), wishes to establish a Contract for the provision of Manned guarding and Cleaning Services. UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (asmay be amended from time to time) (the "Regulations"). This is a services contract. The award of this Contract will be based on two Lots: Lot 1 - Manned Guarding Lot 2 - Cleaning The lotting of this procurement will facilitate the greater aggregation of public sector demand and enable publicsector to leverage greater efficiencies. It is intended that one provider will be appointed for each of the Lots detailed above, however potential providers are invited to tender for one or more Lots on an individual basis. Lot 1 - Manned Guarding Scope of the Specification As well as securing the site, the Guard will be expected to: * monitor the plant and equipment alarms systems and notify the relevant parties * be the first point of contact for emergencies outside normal working hours and control the incident until a BASmember of staff arrives * be able to pass telephone messages to relevant parties * carry out other minor duties as requested e.g. flag raising * Control access to the site whilst covering reception to include logging in visitors using systems provided asspecified below * Operate any platform used to accurately record mobile patrols Reception Cover BAS requires the Guard to operate the reception area during the hours stated in below. The service requiredshall include, but not be limited to: * Admitting visitors and staff to site and issuing security passes as required using systems provided * Preventing unauthorised access to the site * Answering telephones and passing messages accurately to the relevant parties * Dealing with emergencies Lot 2 - Cleaning Scope of the Service BAS requires a Contractor to provide comprehensive cleaning services throughout the Cambridge site,delivered in a safe and efficient manner to the required standards. The Contractor will take responsibilityfor maintaining all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimisedegradation, enhance asset life cycle and ensure that the high standards and public image, expected by BAS,are maintained. The required service is to include: * General cleaning of offices and public space * Provision of a day cleaner for reactive cleaning * Ad hoc cleaning of laboratories, workshops etc. * Ad hoc deep hygiene clean of kitchen * Ad hoc deep cleaning of ablutions * Emptying waste bins and litter picking * Provision of feminine hygiene and toilet fresheners * Provision of consumables For a full scope of works for both lots please see the attached documentation with full specifications. Additional information: Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity. How to Register on the CCS eSourcing Suite If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/924413ee-6249-432d-ba4d-49c7446badc9 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Apr 2019 |
| Submission deadline | 17 Sep 2018 |
| Future notice date | Not specified |
| Award date | 29 Nov 2018 |
| Contract period | 4 Feb 2019 - 4 Feb 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £527,000 |
| Lots value | Not specified |
| Awards value | £572,550 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1ET |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | GSL DARDAN; NORSE COMMERCIAL SERVICES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 79710000 - Security services
- 90910000 - Cleaning services

## Release History

- 11 Apr 2019 at 14:40 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/924413ee-6249-432d-ba4d-49c7446badc9
- 4 Aug 2018 at 08:32 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f010b111-b472-4e1c-9722-ee7bab4e89b9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/924413ee-6249-432d-ba4d-49c7446badc9
  11th April 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/f010b111-b472-4e1c-9722-ee7bab4e89b9
  4th August 2018 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b1de5e8a-f6a5-474f-891a-052faa4f0890
  FM18067 RFP Request for Proposal
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/bd792e5e-0f26-49e8-b8b6-c4188d73b4b7
  Appendix B - Aurora first floor
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/cd386119-a7ce-405a-9111-c7ae96256b9e
  Appendix B - Aurora Ground floor
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4cbc401e-5fa9-47ec-a7c2-0bb10bb9d644
  Appendix B - First Floor GEN 002
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b6aabeaf-2c0e-437a-82ef-e8bfaa9eec82
  Appendix B - Grnd Floor GEN 001
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d14d8928-edd5-42b3-8dd0-62f3b85aeaad
  Appendix C - Sample security procedures - Part A
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5c27a08-a893-455e-8eca-fd7b11bed11c
  Appendix C - Sample Security Procedures - Part B
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a68d40ec-8601-42ef-a3c4-209b000de508
  Appendix C - Sample Security Procedures - Part B
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4275bf54-62bb-4c23-9675-45a2cb6d8757
  Appendix F - Room Schedule
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/672a1a9c-a9fa-4229-b24e-ccee316dd01f
  Appendix G - Carpet Stain Removal Guide
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b73aa472-4607-4d9a-b9be-8d8c7dd691db
  Appendix G - General Carpet Cleaning Maintenance Information
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/66d4c0fe-4570-457e-8fe6-6a67b2a1ad00
  Appendix G - Hygiene Cleaning of Carpet and Carpet Tiles
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b5a49492-2d32-44ce-b741-6cda22dedf62
  FM18067 - Services purchasing contract - Lot 1
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2bfbbd31-ee75-41fa-ba24-b281f91662df
  FM18067 - Services purchasing contract - Lot 2
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a873faf9-fdb3-4a28-b7a2-c78da09ddba9
  LOT 1 - AW5.2 - Pricing Schedule
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b24cda58-66e8-48ed-ab6a-11678a202fbc
  LOT 2 - AW5.2 - Pricing Schedule
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c55621e1-080e-403c-919b-8a289df17d92
  FM18067 RFP Request for Proposal Questions
- https://gpsesourcing.cabinetoffice.gov.uk
  CCS Emptoris eSourcing Portal

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d1eee5f7-b290-4324-b064-006853dc4f73. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d1eee5f7-b290-4324-b064-006853dc4f73.json.