--- title: "Document Management System Support and Maintenance" ocid: "ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd.json" source: "Contracts Finder" current_stage: "Award" buyer: "Derbyshire Dales District Council" published: "2026-08-06" --- # Document Management System Support and Maintenance Buyer: Derbyshire Dales District Council Current stage: Award OCID: ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd.json) ## Summary Derbyshire Dales District Council procured software-as-a-service for NEC Document Management Software, covering the support and maintenance of its document management system. This is a business applications and information systems service, within the wider software and information systems category (CPV 48000000). The service is delivered for the council in the East Midlands. The requirement is for an ongoing managed software service rather than a one-off software purchase, with the supplier providing the NEC platform in a hosted or service-based model alongside continuing support and maintenance. It is relevant to software vendors, document management specialists, SaaS providers and technology businesses able to support public sector systems for a local authority. The procurement is complete and was awarded on 30 June 2026 to NEC Software Solutions UK Limited. The contract runs from 1 July 2026 to 30 June 2031, with an awarded value of £229,722.99 excluding VAT and annual indexation. The tender submission deadline was 29 May 2026 at 12:00. This was a selective call-off from the GCA RM6259 Vertical Application Solutions framework, Lot 1 Business Applications, made without reopening competition. The requirement was evaluated and awarded through that framework call-off route rather than an open standalone competition. There were no lots reported for this requirement. The award is active, and the contract covers the full five-year period stated above. The award demonstrates established demand from Derbyshire Dales District Council for a long-term NEC document management SaaS service, including ongoing support and maintenance. A future competing supplier would need credible capability in document management platforms, cloud or hosted software delivery, application support and the maintenance of business-critical systems. Familiarity with NEC software or demonstrable ability to support an equivalent public sector document management environment would be commercially relevant. Suppliers would also need to understand local authority service requirements and provide dependable support over a multi-year contract. The procurement was suitable for small and medium-sized enterprises, although the selected supplier was a large business. Access to the relevant GCA framework, including its Business Applications lot, would be important for competing through the same route. ## Notice A contract has been awarded for the provision of NEC Document Management Software as a Service. The contract is a call off without re-opening competition using the GCA RM6259 Vertical Application Solutions framework Lot 1 Business Applications. The contract value is excluding VAT and annual Indexation. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/01be9d6c-7e6b-4ed8-9be1-657318875543 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Aug 2026 | | Submission deadline | 29 May 2026 | | Future notice date | Not specified | | Award date | 30 Jun 2026 | | Contract period | 1 Jul 2026 - 30 Jun 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £229,722 | | Lots value | Not specified | | Awards value | £229,722 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Derbyshire Dales District Council | | Locality | MATLOCK | | Postcode area | Derby | | Postcode | DE4 3NN | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | TLF East Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | NEC Software Solutions UK Limited | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 6 Aug 2026 at 16:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/01be9d6c-7e6b-4ed8-9be1-657318875543 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/01be9d6c-7e6b-4ed8-9be1-657318875543 6th August 2026 - Awarded contract notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd.json.