--- title: "Yate Town Council - Event Management 2 Day Music Festival ( 4 year agreement ) starting June 2024 until June 2027 inclusive" ocid: "ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c.json" source: "Contracts Finder" current_stage: "Award" buyer: "YATE TOWN COUNCIL" published: "2024-01-22" --- # Yate Town Council - Event Management 2 Day Music Festival ( 4 year agreement ) starting June 2024 until June 2027 inclusive Buyer: YATE TOWN COUNCIL Current stage: Award OCID: ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d2a4101b-f25e-4958-b430-4f9372b32a2c.json) ## Summary Yate Town Council is seeking quotes for event management of a 2-day music festival to be held in Kingsgate Park starting June 2024. The council has organised this community festival annually since 2005, with up to 7,000 participants. The tender period ends on August 15, 2023, and proposals must be submitted by noon on that day. The contract period will be from September 1, 2023, to June 30, 2027. The procurement method is described as "Other - Value unknown", and the main procurement category is services. This tender by Yate Town Council presents an opportunity for businesses in the event management and entertainment sectors. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are particularly suitable for this contract. Businesses based in or able to serve Bristol, with expertise in community events or music festivals, should consider bidding for this opportunity. The festival's activities and attendance numbers suggest a need for suppliers of various event services and suppliers of horticultural and nursery products. Collaborating with local churches for the second day's activities may provide unique opportunities for businesses focusing on community engagement. ## Notice Yate Town Council is seeking quotes for the event management of a 2 day music festival. Since 2005, Yate Town Council has organised an annual free community music festival weekend in Kingsgate Park, held in June. The 18.7 acre park, positioned in the middle of South Yate, is full of mature trees with two lakes and a large natural playground. It has an open space near one of the entrances, Elmwood, which lends itself to the positioning of a stage, with a large area for festival goers to sit. Stalls for food, drink and community groups are positioned around the space and leading further into the park. The two-day event is usually held on the 3rd or 4th weekend in June (date agreed in advance to avoid other large events in the vicinity). On the first day of the festival, local bands perform and there is a variety of music interspersed with dance groups. Previous festivals have seen audiences of up to approximately 7,000 people coming and going throughout the day. On the second day, local churches join together for 'Praise in the Park', followed by a Choir Showcase in the afternoon, with local choirs performing a range of popular music. To date there have been minimal food stalls on the second day of the festival, as light refreshments have been provided by the local church. Those attending are also encouraged to bring a picnic. This event is usually attended by approximately 500 people. Additional information: Please email your proposal including the event management fee to info@yatetowncouncil.gov.uk marked "TENDER OPPORTUNITY - EVENT MANGEMENT" by noon on Tuesday 15th August 2023 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1acac671-4e89-4f0e-8661-2138698844bb | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - Value unknown | | Tender suitability | SME, VCSE | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Jan 2024 | | Submission deadline | 15 Aug 2023 | | Future notice date | Not specified | | Award date | 18 Sep 2023 | | Contract period | 30 Sep 2023 - 30 Sep 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,500 | | Lots value | Not specified | | Awards value | £12,750 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | YATE TOWN COUNCIL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS37 5PP | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire | | Local authority | South Gloucestershire | | Electoral ward | Yate Central | | Westminster constituency | Thornbury and Yate | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | RE-ENERGIZE | ## CPV Codes ### Divisions - 45 - Construction work - 72 - IT services: consulting, software development, Internet and support - 98 - Other community, social and personal services ### Codes - 45212170 - Entertainment building construction work - 72268000 - Software supply services - 98000000 - Other community, social and personal services ## Release History - 22 Jan 2024 at 10:19 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1acac671-4e89-4f0e-8661-2138698844bb - 1 Aug 2023 at 08:16 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/694c29f4-fe17-4497-8582-4db7e21b7ce4 - 1 Aug 2023 at 08:13 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/694c29f4-fe17-4497-8582-4db7e21b7ce4 - 1 Aug 2023 at 08:05 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/694c29f4-fe17-4497-8582-4db7e21b7ce4 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1acac671-4e89-4f0e-8661-2138698844bb 22nd January 2024 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/694c29f4-fe17-4497-8582-4db7e21b7ce4 1st August 2023 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e3a8a957-f790-4028-b118-9d1fcee32198 See Event Specification document ## Notice URLs - https://yatetowncouncil.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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