--- title: "Framework Agreement for the Provision of Service and Testing of Domestic Water Systems" ocid: "ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0.json" source: "Contracts Finder" current_stage: "Award" buyer: "STAFFORDSHIRE COUNTY COUNCIL" published: "2024-09-03" --- # Framework Agreement for the Provision of Service and Testing of Domestic Water Systems Buyer: STAFFORDSHIRE COUNTY COUNCIL Current stage: Award OCID: ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0.json) ## Summary This procurement process, managed by Staffordshire County Council, pertains to the "Framework Agreement for the Provision of Service and Testing of Domestic Water Systems". The contract focuses on servicing, testing, planned preventative and responsive maintenance of hot and cold domestic water systems, ensuring compliance with practices such as the Control of Legionella, the Prevention of Scalding, and Water Regulations Compliance. The project covers various properties under Staffordshire County Council’s jurisdiction, including approximately 498 properties primarily located in Staffordshire and some in Cheshire, Lancashire, Derbyshire, and the West Midlands. The procurement, which follows an open procedure, reached the award stage on 28 August 2024, with the contract beginning on 10 October 2024, and ending on 9 October 2028. The full value of the contract is £1,900,000. This tender represents a substantial growth opportunity for businesses specializing in water system maintenance and compliance services. The contract involves servicing a diverse range of properties, including educational facilities, residential care homes, civic buildings, offices, fire stations, and small industrial units, thus suiting companies equipped to handle various environments. SMEs and VCSEs are particularly encouraged to compete, as the framework is structured to support smaller enterprises. With a responsive maintenance requirement and a 24/7 callout facility, companies capable of providing rapid and reliable services stand to benefit greatly from this engagement. ## Notice This contract is for the servicing, testing, planned preventative and the responsive maintenance of Hot and Cold Domestic Water Systems inclusive of the monitoring requirements of: I) Approved Code of Practice L8 for the Control of Legionella II) The Prevention of Scalding III) Water Regulations Compliance The tender shall be for the provision of all labour, specified materials, transport for the maintenance, servicing and testing of Domestic Water Systems in the establishments detailed in the Pricing Matrix and any others added in accordance with the terms below. The systems to be covered by this Framework are both hot and cold domestic systems, together with any permanently connected equipment including rainwater harvesting systems but excluding air conditioning equipment, swimming pools and hydrotherapy pools. Most properties rely solely upon temperature for the control of legionella bacteria and follow the guidance set out in HSG274. Many properties have type 3 thermostatically controlled mixing valves fitted to some or all outlets to address the scalding risks to vulnerable persons caused by doing so. Hot water temperatures are to be controlled at thermostatically controlled outlets in accordance HELA LAC note 79/5 unless specifically stated the clients' policies. Any variation will be formally agreed by all parties. All planned maintenance shall be in accordance with the relevant British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable and requested. Responsive Maintenance A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7. Properties This framework is to enable the servicing of Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties. There are currently approximately 498 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. Please note this is a Single Supplier Framework. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ab093d26-c509-448f-a36b-b1513d3d0e24 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Sep 2024 | | Submission deadline | 16 Jul 2024 | | Future notice date | Not specified | | Award date | 27 Aug 2024 | | Contract period | 9 Oct 2024 - 9 Oct 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,900,000 | | Lots value | Not specified | | Awards value | £1,900,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | STAFFORDSHIRE COUNTY COUNCIL | | Locality | STAFFORD | | Post town | Stoke-on-Trent | | Postcode | ST16 2DH | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG2 Shropshire and Staffordshire | | ITL 3 | TLG24 Staffordshire CC | | Local authority | Stafford | | Electoral ward | Forebridge | | Westminster constituency | Stafford | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | HSL COMPLIANCE | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 65 - Public utilities ### Codes - 31161400 - Primary water systems - 65100000 - Water distribution and related services ## Release History - 3 Sep 2024 at 06:43 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/ab093d26-c509-448f-a36b-b1513d3d0e24 - 14 Jun 2024 at 08:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4e891781-8f37-47d9-8c25-8711d8e6b846 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ab093d26-c509-448f-a36b-b1513d3d0e24 3rd September 2024 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/4e891781-8f37-47d9-8c25-8711d8e6b846 14th June 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/ecd6cb25-7896-4e43-81b2-fa688bcf051f SCC E-Tendering Portal User Guide - https://supplierlive.proactisp2p.com Authority's e-tendering system Proactis ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d2ce77cc-f498-412f-9d6c-8611960ed3b0.json.