---
title: "GB-Newcastle upon Tyne: T21/0023 - Ethics system"
ocid: "ocds-b5fd17-d3d4d5c2-1b25-4cdb-94a0-e996c593a023"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d3d4d5c2-1b25-4cdb-94a0-e996c593a023"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d3d4d5c2-1b25-4cdb-94a0-e996c593a023.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d3d4d5c2-1b25-4cdb-94a0-e996c593a023.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF NORTHUMBRIA AT NEWCASTLE"
published: "2022-05-20"
---

# GB-Newcastle upon Tyne: T21/0023 - Ethics system

Buyer: UNIVERSITY OF NORTHUMBRIA AT NEWCASTLE  
Current stage: Award  
OCID: ocds-b5fd17-d3d4d5c2-1b25-4cdb-94a0-e996c593a023

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## Summary

The University of Northumbria at Newcastle is seeking solutions for a new ethics online system as part of their procurement titled "T21/0023 - Ethics system." This project, classified under miscellaneous software packages, is crucial for managing research ethics at the university, located in Newcastle upon Tyne, UK. The procurement process has reached the Award stage, with the contract awarded to Infonetica Ltd on 22 April 2022, after the tender period ended on the same date. The contract is valued at £126,195.09 and will run until 30 June 2025, enabling the integration of a user-friendly application portal for ethical review processes.

This tender presents substantial opportunities for businesses that specialise in software development, particularly those focusing on business transaction systems and user-friendly interfaces. Companies that can deliver scalable solutions capable of accommodating large user numbers will find this an ideal fit. Given the tender's emphasis on creating a flexible and comprehensive ethics management system, businesses that understand research integrity and can provide robust audit functionalities would be well-positioned to compete.

## Notice

Business transaction and personal business software package. Miscellaneous software package and computer systems. The Research Policy team in Research and Innovation Services support and champion the research ethics and integrity agenda across the University and would manage the implementation of a new ethics online system, as well as support the triaging of applications. The team has seen a significant expansion and restructure which has enabled the introduction of a dedicated leadership role supporting ethics and integrity and a Research Ethics and Integrity Manager has been appointed to this role. The team are responsible for ensuring that actions are taken to embed the commitments of the Concordat to Support Research Integrity into the University's research environment and culture by supporting Research Ethics Committee and the Faculty Research Ethics Directors and Departmental Ethics Leads. The team are responsible for ensuring that external approvals via the IRAS system are completed and maintained with appropriate university level authority; undertake institutional audits and support other audits (e.g., safeguarding, health and safety); they provide advice and guidance on using the current Ethics Online System. A future ethics online approval system must be suitable for use and capable of providing a user-friendly interface for students and staff to make an application for ethical review and obtain ethical clearance for research projects; this should include single sign on via the institutional global address list. The system must be capable of providing a user-friendly system for research ethics committee members to review applications for ethical review and for research administrators to confirm review workflows and conduct audits of applications and review processes. The system must be capable of providing a communications portal allowing multiple information and communication flows between applicants, reviewers and administrators. The system should be flexible and scalable and allow the number of users to be defined by the university and reviewed within the contract period. The number of users is expected to be 3500 applicants per annum and around 150 reviewers per annum within the period. Four levels of functionality are required: for the applicant to make an application for ethical review; for the review system used by research ethics committee members to review applications, make comments and specify required revisions or to approve applications; for the communication of outcomes of review to the applicant; for system administrators to intervene in an application e.g. review pre-check, return to applicant, or reviewer, terminate.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fce04c8a-1cb1-4212-9f16-0eacb0ab2dbd |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 May 2022 |
| Submission deadline | 21 Apr 2022 |
| Future notice date | Not specified |
| Award date | 21 Apr 2022 |
| Contract period | 28 Apr 2022 - 30 Jun 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £126,195 |
| Lots value | Not specified |
| Awards value | £126,195 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF NORTHUMBRIA AT NEWCASTLE |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 8ST |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INFONETICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48400000 - Business transaction and personal business software package
- 48900000 - Miscellaneous software package and computer systems

## Release History

- 20 May 2022 at 15:30 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/fce04c8a-1cb1-4212-9f16-0eacb0ab2dbd

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/fce04c8a-1cb1-4212-9f16-0eacb0ab2dbd
  20th May 2022 - Awarded contract notice on Contracts Finder
- https://www.delta-esourcing.com/delta/respondToList.html?noticeId=692148277
  Please follow this link to view the notice.

## Provenance

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