--- title: "Provision of Services for Digitisation of Historic Census Statistical Publications" ocid: "ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf.json" source: "Contracts Finder" current_stage: "Planning" buyer: "OFFICE FOR NATIONAL STATISTICS" published: "2024-08-01" --- # Provision of Services for Digitisation of Historic Census Statistical Publications Buyer: OFFICE FOR NATIONAL STATISTICS Current stage: Planning OCID: ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf.json) ## Summary The Office for National Statistics (ONS) is planning a procurement process titled "Provision of Services for Digitisation of Historic Census Statistical Publications," aimed at the digitisation of historical census data from the 1921, 1931, 1951, and 1961 censuses. This initiative falls under the industry category of "Other services" (CPV code 98390000) and will be conducted in the United Kingdom. The current procurement stage is Planning, with a notable engagement end date on 29 August 2024. Interested businesses should take note of the expedited delivery requirements, given the two-year timeframe to digitise the census reports. The tender will ensure accessibility and enhanced usability of historical data, potentially aiding in social change analysis at various geographical levels. This tender represents a significant opportunity for businesses specialising in digitisation, data extraction, quality assurance, and the creation of structured data models. Organisations with existing automated systems or tools capable of handling large volumes of data, error correction, and quality assurance would be well-suited for this contract. SMEs and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to engage. The contract aims to deliver data in a .csv format, ready for API use, ensuring comprehensive access to digitised data, potentially driving business growth through enhanced data services and analysis capabilities. ## Notice ONS currently has a contract with a commercial provider for the provision of digitising statistics from the 1921, 1931, 1951 and 1961 Census published county and topic reports to improve accessibility and thereby make better use of the data. This procurement intends to fulfil requirements with a single supplier that will enable the authority to provide access to all users of population statistics and enable further analysis to aid understanding of social change at national and a range of lower level geographies. The proposal is for the expected delivery of digitized data for two censuses per year for two years - Year 1 1921 and 1931, Year 2 1951 and 1961 ONS is seeking to establish a contract with an organisation that can provide a service to digitize the statistics and convert to structured data that can be exported and subsequently hosted on the Nomis system. Because of time constraints (two censuses per year) and the volume of data extraction that involves, the requirements are that the procured service must include, at a minimum: * An already existing automated system or tool for extraction of the data from the images taken from the census volumes which is capable of performing the following:- o Identification of errors created in the original publications. o Error correction and quality assurance to validate extracted data prior to delivery. o Creation of a system to assign missing values. o The ability to handle both 'fixed' (standard rows and columns) and 'complex' (variable row counts and multi-dimensional combinations) tables and supplementary information pages such as classifications and commentary. o Production of a data model to extract information from complex historical census geography hierarchy that varies between censuses to allow for time-series analysis o Supply structured data in .csv format to facilitate potential use with an API. Additionally, data extraction, presentation and delivery methods must be well-defined and of high quality with an enhanced level of quality assurance to meet our statistical requirement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3b90dff0-d055-4e0a-a834-eacd86739b78 | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Aug 2024 | | Submission deadline | Not specified | | Future notice date | 29 Aug 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OFFICE FOR NATIONAL STATISTICS | | Locality | NEWPORT | | Post town | Newport | | Postcode | NP10 8XG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL54 Monmouthshire and Newport | | Local authority | Newport | | Electoral ward | Tredegar Park and Marshfield | | Westminster constituency | Newport West and Islwyn | | Delivery location | Not specified | ## CPV Codes ### Divisions - 98 - Other community, social and personal services ### Codes - 98390000 - Other services ## Release History - 1 Aug 2024 at 16:03 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/3b90dff0-d055-4e0a-a834-eacd86739b78 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/3b90dff0-d055-4e0a-a834-eacd86739b78 1st August 2024 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6bc4985b-4e1d-47e3-81aa-e050d864ac2d ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d3e7c343-5139-4013-815e-2b954cfc55cf.json.