--- title: "Tender for the Supply and Implementation of Procure to Pay Solution Services (Catering)" ocid: "ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE UNIVERSITY OF BIRMINGHAM" published: "2023-08-21" --- # Tender for the Supply and Implementation of Procure to Pay Solution Services (Catering) Buyer: THE UNIVERSITY OF BIRMINGHAM Current stage: Tender OCID: ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983.json) ## Summary The University of Birmingham has issued a tender (FRAM837/23) for the Supply and Implementation of Procure to Pay Solution Services in the catering industry. The procurement process aims to establish a contract with a Single Provider for a fully integrated Central Billing, Procure to Pay, and Stock management solution, with an annual spend of up to £4M. The tender period ends on 20th September 2023, and the contract period is from 1st January 2024 to 31st December 2026. The University seeks a provider capable of delivering systems and procurement services to support over 34,000 students across its campus and anticipates expanding to 50,000 students in the next decade. This tender from the University of Birmingham presents an opportunity for businesses providing procurement software development and catering services. Small and medium-sized enterprises (SMEs) would find this tender suitable as the University is looking for innovative solutions to enhance its campus services. Businesses with expertise in financial systems integration, stock management, supplier management, and sustainability product monitoring are well-suited to compete for this contract. The University emphasises the need for fixed and firm rates for the initial three years of the contract term, with a review option at the end of that period for possible extension. ## Notice The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution and the procurement of UOB Food, Beverage, and disposable suppliers inc Light Equipment. The annual procurement spend is in the region of up to PS4M. All cradle to grave tendering activity related to UOB Food, Beverage, and disposable suppliers inc Light Equipment, will be outsourced to the successful supplier. The successful provider would be able to provide a fully integrated service of both "systems and procurement" to support Campus Services, they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students with the potential to expand on Edgbaston Campus to 50,000 over the next 10 years. The system must cater for the different functions operating in the university, namely purchasing, finance and Food, Beverage and Retail operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution: 1.1 E-invoices and supplier payments with detail analysis 1.2 Financial systems integration with existing UOB systems 1.2.1 Integration with Delivered catering solution 1.3 Procure to Pay 1.4 Recipe management inc Legal Allergen and Nutritional requirements 1.5 Full stock management combined with production planning system facility both from and internal and external supplier basis 1.6 Supplier management 1.7 Full Epos integration and sales analysis, linking to one true source 1.8 Sustainability product carbon impact and food waste monitoring The rates Tendered shall be Fixed and Firm for the first 3 years of the term of the Contract, and will be reviewed at the end of Year 3 if we wish to extend. All information and documents can be accessed free of charge via our tendering platform: www.in-tendhost.co.uk/universityofbirmingham/aspx/Home (https://www.in-tendhost.co.uk/universityofbirmingham/aspx/Home) ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/354bef27-6e82-445e-a18f-657525adf22d | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Aug 2023 | | Submission deadline | 20 Sep 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2024 - 31 Dec 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF BIRMINGHAM | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 55 - Hotel, restaurant and retail trade services - 72 - IT services: consulting, software development, Internet and support ### Codes - 48490000 - Procurement software package - 55520000 - Catering services - 72212490 - Procurement software development services ## Release History - 21 Aug 2023 at 11:12 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/354bef27-6e82-445e-a18f-657525adf22d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/354bef27-6e82-445e-a18f-657525adf22d 21st August 2023 - Opportunity notice on Contracts Finder ## Notice URLs - https://www.in-tendhost.co.uk/universityofbirmingham/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-d41dad8a-e326-4dcd-b8d9-0ef80f130983.json.