---
title: "National Museums Liverpool High-Performance Tabletop Copy System-Digitise Archives & Herbarium Sheets"
ocid: "ocds-b5fd17-d41e45c6-d938-4a2d-aaf6-dbf15fa556de"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-d41e45c6-d938-4a2d-aaf6-dbf15fa556de"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-d41e45c6-d938-4a2d-aaf6-dbf15fa556de.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-d41e45c6-d938-4a2d-aaf6-dbf15fa556de.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NATIONAL MUSEUMS LIVERPOOL"
published: "2021-02-02"
---

# National Museums Liverpool High-Performance Tabletop Copy System-Digitise Archives & Herbarium Sheets

Buyer: NATIONAL MUSEUMS LIVERPOOL  
Current stage: Award  
OCID: ocds-b5fd17-d41e45c6-d938-4a2d-aaf6-dbf15fa556de

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## Summary

The National Museums Liverpool is seeking a supplier for a high-performance tabletop copying system to digitise collection archives and herbarium sheets, with the contract period running from 5th January 2021 to 5th March 2021. This procurement, identified as an open procedure, is classified under the goods category with a CPV code for office and computing machinery. The tender was published on 12th November 2020, and the submission deadline was 8th December 2020. The required equipment aims to enhance the digitisation of over 370,000 individual herbarium sheets and various historical botanical prints and drawings, all located in Liverpool, North West England.

This tender presents substantial opportunities for businesses, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) with expertise in office and computing machinery. Companies offering innovative imaging solutions, including ergonomic and flexible copying systems, would be well-suited to compete for this contract. Participating in this procurement could enable businesses to expand their portfolios, especially those focusing on serving cultural and educational institutions or engaging in environmentally sustainable digitisation practices.

## Notice

Supply of a High-Performance Tabletop Copying System to Digitise Collection Archives and Herbarium Sheets A compact, mobile, fast, flexible, ergonomic and easy to use - high performance table-top copying system is required to image collection archives and herbarium sheets up to A2 size. A high performance, efficient, user-friendly, A2 tabletop copying system is required to digitise World Museum's diverse collection archives and herbarium sheets. In particular: * Individual and bound botanical prints and drawings, totalling ca. 3,500 illustrations, dating back to the seventeenth century. * Our undocumented but very extensive natural science collection related archives. These include irreplaceable registers and stock books, scientific drawings, catalogues, field note- books, diaries, photographs, letters and other unique documentation. Many of which are of high scientific, historic, aesthetic and wider cultural value. * 370,000+ individual herbarium sheets* (two at a time) with associated data, which are the major component of our internationally important Botany collection * Dried pressed plants mounted on paper typically A3 in size.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2c14f590-aea3-49bc-a0bd-979e21d6cb74 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Feb 2021 |
| Submission deadline | 8 Dec 2020 |
| Future notice date | Not specified |
| Award date | 21 Jan 2021 |
| Contract period | 21 Jan 2021 - 5 Mar 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £17,415 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL MUSEUMS LIVERPOOL |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L2 2JH |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COVERGOLD |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 33 - Medical equipments, pharmaceuticals and personal care products
- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 42 - Industrial machinery
- 92 - Recreational, cultural and sporting services

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 33000000 - Medical equipments, pharmaceuticals and personal care products
- 38000000 - Laboratory, optical and precision equipments (excl. glasses)
- 42000000 - Industrial machinery
- 92000000 - Recreational, cultural and sporting services

## Release History

- 2 Feb 2021 at 11:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/2c14f590-aea3-49bc-a0bd-979e21d6cb74
- 12 Nov 2020 at 15:56 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0e1de169-16dc-4749-b59e-328d69696aa3

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2c14f590-aea3-49bc-a0bd-979e21d6cb74
  2nd February 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/0e1de169-16dc-4749-b59e-328d69696aa3
  12th November 2020 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a985512f-69a5-40b8-8f40-304d0da9a254
  Tender Doc
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/15f39bab-364c-4d9d-9952-8f500b8f62d0
  Appendix A Form of Tender
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9cfe0fbf-028b-40b5-a9f2-6c6641e00786
  Appendix B - NML Procurement Protocol

## Provenance

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